Senior Academic Program Coordinator

University of Texas; San Antonio (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

Senior Academic Program Coordinator at University of Texas at Austin, College of Liberal Arts, leads student transition initiatives in the Office of Student Engagement and oversees orientation programs.

You will supervise professional staff, collaborate with multiple units across UT, and help develop curriculum for FIG/TrIG, LA 101, and related programming to enhance student success.

Qualifications

• Bachelor’s Degree and 5 years of professional experience in student advising/support programming or Master’s Degree and 3 years of professional experience in student advising/support programming
• Experience developing, implementing, and evaluating student development programs
• Excellent verbal, written, organizational, and interpersonal communication skills

Responsibilities

• Lead Liberal Arts Student Transition Initiatives including FIG/TrIG and curriculum development
• Oversee orientation coordination across Spring, Summer, and Fall programs
• Supervise staff and manage training, evaluation, and development of direct reports
• Collaborate with UT units and colleges to support student engagement and events
• Manage data metrics and program assessment for continuous improvement

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Team collaboration

Education

Bachelor's degree + 5 years experience

Master's degree + 3 years experience

Job description

Job Posting Title: Senior Academic Program Coordinator ---- Hiring Department: College of Liberal Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Aug 14, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS

Job Details

General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Provide leadership and oversight of student transition initiatives in the Office of Student Engagement (OSE) within the College of Liberal Arts (CoLA). Develop, plan, and implement student programming, including first-year and transfer orientation, first-year experiences, and other initiatives. Work collaboratively with the OSE team as well as partners and stakeholders in CoLA and across UT. This position will report to the Director of Student Engagement and Strategic Initiatives in Liberal Arts Student Affairs and will supervise professional staff within OSE.

Responsibilities

• Student Transition Initiatives: Serve as the lead for Liberal Arts Student Transition Initiatives, including course offerings. Lead current First-Year Interest Group (FIG) and Transfer Interest Group (TrIG) initiatives in collaboration with UT’s FYE and TYE offices, and develop new initiatives as needed; In consultation with Student Affairs leadership and other CoLA partners, recruit and train staff facilitators and student mentors for student transition initiatives, guiding them through each stage of implementation; During orientation, oversee the selection, assignment, reservations, and communications processes for students and advisors to facilitate enrollment in first-year experiences including FIG/TrIG; In coordination with the Director of the Office of Student Engagement, oversee curriculum development for FIG/TrIG course clusters, LA 101, and new curriculum for student transition programs; Develop online educational materials to educate incoming students on student transition opportunities and programming; Continually assess student transition needs to meet student demand and enrollment.
• Orientation: Serve as the lead for Liberal Arts Orientation. In close collaboration with Longhorn Orientation and the CoLA advising community, and in consultation with Student Affairs Leadership, manage the coordination of all Orientations (Spring, Summer, Fall, First-Year, Transfer, Family, and related programming) between all Student Affairs units; Responsibilities may include communications, appointments, meetings, presentations, development of educational, promotional and advising materials, training for peer orientation advisors and professional advisors, swag, logistics, and budget proposal, maintenance, and determination of related needs.
• Supervision: In alignment with the missions of OSE and CoLA, provide leadership and oversight for student and professional staff that support student transition initiatives. Responsible for hiring, training, evaluation, and fostering development of direct reports; Supervise student staff positions related to first-year and transfer initiatives and professional staff positions that manage LA 101 curriculum and the development and delivery of mentor training.
• Student Affairs: Ensure effective collaboration with OSE areas for continual team and community development. Participate in and support college events including Commencement, Gone to Texas, Honor’s Day, and other yield events; Participate in professional development opportunities and serve on committees; Contribute to the Student Affairs culture by helping to promote new strategies and initiatives; Other related functions as assigned.
• Data: Manage various metrics regarding first-year initiatives for continued program improvement, including, but not limited to implementation and management of data projects, such as registration metrics, Progress to Degree reports, First Destination Survey, Experiential Learning Survey, and tracking student engagement.

Required Qualifications

• Bachelor’s Degree and 5 years of professional experience in student advising/support programming or Master’s Degree and 3 years of professional experience in student advising/support programming
• Experience developing, implementing, and evaluating student development programs
• Excellent verbal, written, organizational, and interpersonal communication skills
• Ability to work well as part of a team and independently
• Demonstrated collaboration skills with many different units. The ideal candidate should be innovative, show initiative, demonstrate skills for anticipating changing priorities, and respond effectively to feedback. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required experience/qualifications
• Experience with and strong working knowledge of Liberal Arts advising practices, policies, and tools
• Experience with student transition initiatives, first-year students, UT Orientation, and mentorship programs

Salary Range $54,000 + depending on qualifications

Working Conditions Typical office environment

Required Materials Resume Letter of interest 3 professional references

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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