Senior Academic Human Resources Analyst

University of California - Los Angeles (UCLA); Los Angeles (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

UCLA is seeking a Senior Academic Human Resources Analyst to manage the hiring process for non-ladder faculty within the Law School. The role requires strategizing recruitment and retention aligned with long-range objectives, coordinating with faculty and administrators, and ensuring policy-compliant transactions.

Hybrid work with regular on-site presence 2–3 days per week. Knowledge of APM, The CALL, and UC/UCLA systems (DAT/UCPath/TRS) is essential, along with strong analytics and

Qualifications

• 5-7 years in higher education, growing responsibilities.
• Proficiency with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint).
• Experience with Academic Personnel systems (DAT, UCPath, TRS, Tracker I9).
• Knowledge of university policies (APM, The CALL) and MOU for non-senate faculty.
• Strong analytical, organizational, and communication skills; discretion and judgment.

Responsibilities

• Administer the hiring process for non-ladder faculty in the Law School.
• Develop recruitment and retention strategies aligned with long-range goals.
• Collaborate with faculty, administrators, and external partners to meet staffing needs.
• Interpret academic personnel policies and ensure compliant transactions.

Skills

Analytical thinking

organizational skills

Effective written communication

Interpersonal collaboration

Discretion with confidential info

Multitasking under pressure

Policy and procedures knowledge

Policy advocacy and decision making

Education

Bachelor's Degree or equivalent

Tools

Microsoft 365

DAT System (Dossier Action Tracking)

UCPath

TRS

Tracker I9

CDW

Job description

This position operates under a hybrid work arrangement and requires regular on-site work 2-3 days per week. Additional on-site attendance may be required to meet department and operational needs. To support onboarding, training, and acclimation to the role, the incumbent may be expected to maintain a more frequent on-site presence during the initial training period.

Position Summary

Under the general direction of the Academic Personnel Director, the Senior Academic Human Resources Analyst will administer the hiring process of the Law School’s non-ladder faculty. The Law School currently houses 20 academic units with 60 ladder faculty and 40 non-ladder appointments and is expected to aggressively expand its academic program presence over the next three years. This involves incorporating short-course programs at the end of each semester to allow students to take a higher course load in a shorter period of time. In order to accomplish this, the Law School anticipates an increase of 12 new non-ladder faculty hires over the period of the next three years. Incumbent will develop a strategy for the recruitment and retention of non-ladder faculty that is reflective of the long-range objectives of the Law School.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 5-7 Years Professional experience working in a position of increasing responsibility at an institution of higher education. (Required)
• Experience using Microsoft 365 including outlook, excel, power point, word. (Required)
• Experience using the DAT (Dossier Action Tracking) System for Academic Personnel purposes. (Preferred)
• Experience using UC/UCLA proprietary systems, including CDW, UCPath, TRS, and Tracker I9, to accurately process transactions, access data, and support departmental operations. (Preferred)
• Detailed knowledge of and ability to accurately interpret university policies and procedures regarding academic personnel as contained in the APM and The CALL. (Preferred)
• Working knowledge of the Memorandum of Understanding (MOU) for the Non-Senate Faculty (Lecturers). (Preferred)
• Demonstrated skill in analyzing information, problems, situations, practices or procedures to define problems or objectives, identify relevant concerns, patterns and relationships, formulate logical and objective conclusions, and to recognize alternatives. (Required)
• Skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of effort. (Required)
• Ability to draft concise, accurate, grammatically correct correspondence, departmental letters, analytical reports, policies, procedures, and recommendations; strong command of punctuation and professional writing standards. (Required)
• Demonstrated ability to interact effectively and maintain cooperative working relationships with faculty, senior administrators, students, staff, and external legal community leaders across all levels of an organization. (Required)
• Working knowledge of the academic salaries budgetary system (Academic Planning and Budget). (Preferred)
• Working knowledge of University benefits, including group insurance regulations and various University sponsored benefits plans. (Preferred)
• Ability to exercise sound judgment and handle sensitive and confidential information with discretion. (Required)
• Ability to perform a multiple of tasks effectively with frequent interruptions and distractions, a heavy workload with competing deadlines and with constantly changing priorities. (Required)
• Skill in exchanging ideas, information and opinions with others to formulate policy, make joint decisions and arrive at solutions. (Required)
• Knowledge of academic recruitment and selection guidelines and procedures. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree and/or equivalent combination of education and experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• Ability to speak clearly and concisely in order to explain academic personnel policies and procedures and provide other information. (Required)
• Ability to work as part of an Team in a collaborative and collegial environment. (Required)
• Ability to work on-site at UCLA's Campus/Law Building a minimum of 2-3 times per week with additional days on-site as needed by business operations. (Required)

Schedule

Monday - Friday | 8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered