Senior Academic Department Administrator

MedStar Health; Washington (District of Columbia); On-site; USD 51,000 - 71,000; Full time

Job summary

A leading university seeks a Senior Academic Department Administrator to enhance administrative support for its academic department. This role requires a Bachelor's degree, experience in academic settings, and strong interpersonal skills to meet the needs of faculty and students. The position involves budget management, human resources coordination, and supporting faculty with instructional materials.

Benefits

Medical, dental, and vision insurance

Retirement savings

Tuition benefits

Paid time off

Qualifications

• Bachelor's degree required by start date.
• Experience in academic administration preferred.
• Strong analytical skills and ability to manage budgets.

Responsibilities

• Provide administrative support to the academic department.
• Manage daily operations including budget and HR coordination.
• Supervise staff and support faculty with academic tasks.

Skills

Interpersonal skills

Communication skills

Customer service

Education

Bachelor's degree

Tools

PeopleSoft

Microsoft Office Suite

Job description

I. JOB OVERVIEW

Job Description Summary:	The Columbian College of Arts and Sciences (CCAS) is the intellectual and creative backbone of the university. In this place, the arts, humanities, social sciences, and natural sciences come together to form a nexus of ideas and opportunities. As a leader among the nation's liberal arts institutions, due to an innovative curriculum that emphasizes diverse perspectives, critical analysis, and effective communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century. The Senior Academic Department Administrator's responsibilities include: Providing enhanced administrative support to an academic department. Provides high-quality customer service to meet the academic needs of the faculty and students. This position may supervise an office assistant, temporary staff, and student workers. Manage the daily operation of an academic department within a school or college, primarily in the areas of human resources, compliance and financial management, to represent the department on business affairs and/or faculty affairs to the institution community, to develop and prepare budgets and financial reports for grants, general appropriations, endowments, and other funds, and to coordinate and participate in a variety of human resources activities such as coordinating and initiating recruitment efforts. Provides input into non-technical portions of grant and contract proposals and assists with research recruitment efforts, managing the hiring process for all faculty (full time, adjunct and visiting scholars), temporary staff and students, including on-boarding to the department, supporting and addressing faculty classroom needs, including acquisition of textbooks and compiling course materials, and liaising with and assisting Faculty with academic and administrative matters such as administrative aspects of course and curricula preparation. This role exercises authority to make decisions related to academic support and serves as the administrative subject matter expert for the department. This position participates in monthly school-wide meetings for administrative managers, and may supervise a small staff of non-exempt employees and/or students. This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Demonstrated experience in academic administration within a higher education environment, including budget management, faculty support, human resources coordination, and compliance with institutional policies. Strong interpersonal and communication skills, with a proven ability to deliver high-quality customer service to diverse stakeholders, including faculty, students, and staff, in a fast-paced, multidisciplinary academic setting. Proficiency in administrative systems and tools, such as budgeting software, HR platforms (e.g., PeopleSoft), and Microsoft Office Suite, with the ability to analyze data, prepare reports, and manage multiple administrative functions independently.
Hiring Range	$51,455.52 - $70,708.76
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Employer will not sponsor for employment Visa status

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Columbian College of Arts & Sciences (CCAS)
Family	Administration
Sub-Family	Academic Department Administration
Stream	Individual Contributor
Level	Level 1
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday through Friday 8:30 am - 5:30 pm.
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only?	No
Posting Number:	S013764
Job Open Date:	06/20/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.