Security Services Operations Administrator

University of California - San Francisco; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

University of California, San Francisco seeks an experienced administrative professional to independently perform a full range of administrative, operational, analytical, and project support for the Security Services Division in San Francisco.

The role involves coordinating multiple projects, facilitating communications among leadership, departments, and external partners, and producing reports, dashboards, and executive briefings.

Qualifications

• Bachelor's degree with 3 years related work experience, or HS diploma with 7 years equivalent experience.
• Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality, and work onsite in San Francisco.

Responsibilities

• Perform a full range of administrative, operational, analytical, and project support for the Security Services Division.
• Coordinate multiple projects and initiatives of moderate complexity; support internal and external communications and collaboration among division leadership and stakeholders.
• Develop reports, presentations, dashboards, executive briefings, correspondence, and other management support materials.
• Provide administrative and consultative support to division leadership to ensure efficient coordination of processes and programs.

Skills

Verbal communication

Written communication

Active listening

Critical thinking

Persuasiveness

Advising skills

Counseling skills

Education

Bachelor's degree + 3 years experience

HS Diploma + 7 years experience

Job description

Uses professional administrative concepts, organizational policies, and operational practices to independently perform a full range of administrative, operational, analytical, and project support activities for the Security Services Division. Exercises sound judgment in planning, coordinating, and administering administrative operations; analyzing operational, staffing, financial, and performance information; and developing recommendations that support division operations and leadership decision-making. Coordinates multiple projects and initiatives of moderate complexity; supports and facilitates internal and external communications, collaboration, and coordination among division leadership, internal departments, external partners, and key stakeholders; and develops reports, presentations, dashboards, executive briefings, correspondence, and other management support materials. Provides administrative and consultative support to division leadership while ensuring the efficient coordination of administrative processes, operational initiatives, policy implementation, compliance activities, employee and community engagement activities, and continuous improvement initiatives.

Uses professional administrative concepts, organizational policies, and operational practices to independently perform a full range of administrative, operational, analytical, and project support activities for the Security Services Division. Exercises sound judgment in planning, coordinating, and administering administrative operations; analyzing operational, staffing, financial, and performance information; and developing recommendations that support division operations and leadership decision-making. Coordinates multiple projects and initiatives of moderate complexity; supports and facilitates internal and external communications, collaboration, and coordination among division leadership, internal departments, external partners, and key stakeholders; and develops reports, presentations, dashboards, executive briefings, correspondence, and other management support materials. Provides administrative and consultative support to division leadership while ensuring the efficient coordination of administrative processes, operational initiatives, policy implementation, compliance activities, employee and community engagement activities, and continuous improvement initiatives.

Uses professional administrative concepts, organizational policies, and operational practices to independently perform a full range of administrative, operational, analytical, and project support activities for the Security Services Division. Exercises sound judgment in planning, coordinating, and administering administrative operations; analyzing operational, staffing, financial, and performance information; and developing recommendations that support division operations and leadership decision-making. Coordinates multiple projects and initiatives of moderate complexity; supports and facilitates internal and external communications, collaboration, and coordination among division leadership, internal departments, external partners, and key stakeholders; and develops reports, presentations, dashboards, executive briefings, correspondence, and other management support materials. Provides administrative and consultative support to division leadership while ensuring the efficient coordination of administrative processes, operational initiatives, policy implementation, compliance activities, employee and community engagement activities, and continuous improvement initiatives.

Requirements

• Bachelor's degree in related area and three (3) years of related work experience OR HS Diploma and seven years (7) equivalent experience / training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality, and work onsite in San Francisco.

Preferences

• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Familiarity with law enforcement operations and demonstrated ability to work collaboratively with law enforcement agencies.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Data Anayst Certificate.

Requirements

• Bachelor's degree in related area and three (3) years of related work experience OR HS Diploma and seven years (7) equivalent experience / training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality, and work onsite in San Francisco.

Preferences

• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Familiarity with law enforcement operations and demonstrated ability to work collaboratively with law enforcement agencies.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Data Anayst Certificate.