Security Office Administrator

Allied Universal; Naples (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Disability Insurance

401(k) plan

Paid holidays

Vacation after one year

Job summary

Allied Universal is hiring a Security Office Administrator to manage the front desk at a Naples financial institution. The role supports daily operations, vendor coordination, mail handling, and technology support while upholding safety programs and exceptional customer service.

Ideal candidates have a high school diploma, 1+ year administrative experience, and proficiency with MS Office or Google Workspace. This full-time position is based on site in Naples, FL with competitive benefits.

Qualifications

• High school diploma or equivalent required.
• 1+ year admin/office experience.
• 1+ year experience using MS Office and/or Google Workspace.
• Strong written and verbal communication skills.
• Good time management and attention to detail.

Responsibilities

• Serve as front-of-office contact, delivering exceptional customer service.
• Oversee office inspections, maintenance, repairs, and safety checks.
• Manage conference room setup, breakroom organization, and snack program.
• Coordinate and evaluate vendor performance with property management.
• Handle mail, shipments, and internal deliveries.
• Monitor and replenish office and technology supplies.
• Support ergonomic reviews and employee moves.
• Provide first-level support for tech, AV, and access systems.
• Assist with visitor management and building security coordination.
• Maintain health and safety programs and evacuation drills.

Skills

Customer service

Multitasking

Time management

Interpersonal communication

Education

High School diploma or equivalent

Class D Security Officer License

Tools

MS Office

Google Workspace

Job description

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Hourly PayRate: $25.00

Allied Universal is seeking a Security Office administrator to manage the front desk of a financial institution in Naples.

Candidates MUST possess:

• Class D Security Officer License
• High School diploma or equivalent
• 1 or more years experience in an Office Administrator role or equivalent
• 1 or more years experience using Microsoft Office and/or Google Workspace

Allied Universal® is hiring an Office Administrator. The Office Administrator ensures smooth daily operations for our office, managing property services, mail and supplies, technology, and security. This role keeps the workplace running efficiently so staff can focus on their priorities.

RESPONSIBILITIES:

• Serve as the front-of-office contact, delivering exceptional customer service
• Oversee office inspections, maintenance, repairs, and safety checks
• Manage conference room setup, breakroom organization, and healthy snack program
• Coordinate and evaluate vendor performance in partnership with property management
• Handle mail/package receipt, outgoing shipments, and internal deliveries
• Monitor and replenish office and technology supplies
• Support ergonomic reviews, employee moves, and peripheral/device inventory
• Provide first-level support for technology, AV, and security access systems
• Assist with visitor management, escorting, and coordination with building security
• Maintain health and safety programs, including AED/first aid readiness and document destruction
• Support corporate safety initiatives, including training, incident reporting, and evacuation drills

QUALIFICATIONS (MUST HAVE):

• High school diploma or equivalent
• Minimum of one (1) year of administrative/office experience
• Minimum of one (1) year of education/work experience consistently utilizing MS Office (Word, Excel, Power Point, Outlook) and/or Google Workspace
• Professional oral and written interpersonal communication skills
• Efficient time management skills
• Strong attention to detail
• Exceptional customer service skills
• Able to multitask in a dynamic environment with varying demands for priority
• Exceptional organization skills

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• College degree in business administration, communications, or a related field
• Executive assistant experience
• Proficiency in SharePoint or ability to create and maintain a department intranet site

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan
• Seven holidays annually paid at time and a half, if worked
• 40 hours of vacation after one year of employment at eligible work assignments; unused vacation is only paid out where required by law

Florida State Security Agency License No. B8500287

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.