Security, Clearance and Compliance Specialist

Brooklyn Community Services (Inc); New York (NY); Hybrid; USD 60,000 - 73,000; Full time

Job summary

Brooklyn Community Services (Inc) in Brooklyn, NY is seeking a Human Resources Security Clearance and Compliance Specialist to lead regulatory and funder mandated workforce compliance across multi-site programs. The role focuses on background screenings, credential maintenance, onboarding clearances, and audit readiness.

You will coordinate with OCFS, DOE PETS, DYCD, OMH, OPWDD, DOHMH, DHS and other agencies while enabling HR operations and vendor management within a hybrid office setting.

Qualifications

• Bachelor's degree with 1 year of related HR or regulatory compliance experience.
• Regulatory knowledge of NYC/NY state child care and funder requirements.
• Proficiency with HRIS, database management and digital recordkeeping.

Responsibilities

• Background screening & clearance management across regulatory portals.
• Onboarding coordination and staff identification and access setup.
• Regulatory tracking, renewals, and license updates for multiple programs.
• Audit readiness, file integrity, and periodic compliance reviews.
• Vendor & system management for background check platforms and HR tools.
• Cross-functional HR operations support and stakeholder advisement.

Skills

HR compliance

Background screening

Regulatory knowledge

Microsoft Office

Google Workspace

HRIS

Attention to detail

Education

Bachelor's degree with 1 year HR/compliance

Associate degree with 3 years HR compliance

Tools

HRIS

Microsoft Office

Google Workspace

Job description

Human Resources Security Clearance and Compliance SpecialistProgramDepartment Human Resources Reports To Chief Human Resources Officer CHRO Work Location 384 Bridge Street Brooklyn NY 11201 Hybrid Eligible Position Type Full Time 35 HoursWeek Salary Range 66300 66300 year Position Summary Assigned to the Human Resources department and working closely with program operations and external stakeholders the HR Compliance Specialist is responsible for overseeing tracking and executing all regulatory and funder mandated workforce compliance requirements This includes managing pre employment background screenings clearance workflows and licensecredential maintenance across multi site programs funded through NYCNYS city grant contracts The Security Clearance and Compliance Specialist is responsible for the end to end personnel vetting onboarding clearance and regulatory audit readiness of all personnel across key regulatory systems and oversight bodies include the Office of Children and Family Services OCFS Department of Education DOE PETS Department of Youth and Community Development DYCD Department of Health and Mental Hygiene DOHMH SACC Office of Mental Health OMH Office for People With Developmental Disabilities OPWDD and DHS Tier II Family Shelters The Compliance Specialist also provides essential operational support to broader HR functions and external audit processes

Key Responsibilities

• Background Screening & Clearance ManagementDatabase Oversight Administer and maintain candidate and employee clearance tracking within regulatory portals including DOE PETS OCFS SCR Statewide Central Register DOHMH DYCD OMH OPWDD and CBC Comprehensive Background Check platformsPre Employment Vetting Oversee background screening processing fingerprinting criminal background checks sex offender registry Article 23 A assessments for all incoming employees interns consultants and volunteers prior to start datesRegulatory Compliance Ensure compliance with the NYC Fair Chance Act and NYS Executive Law Article 23 A guidelines during candidate evaluationsRegulatory Tracking Track and manage background clearance renewals child care license updates and mandatory recurring vetting steps across all covered programsStaff Identification Management Create employee Staff IDsIT & Systems Coordination Partner with the Information Technology department to coordinate the creation of employee email credentials and ensure timely system access for new hiresOnboarding Coordination Schedule and distribute new hire onboarding invitations pre employment communications to facilitate a seamless onboarding experienceRegulatory Account Administration Establish and maintain background clearance and regulatory system accounts as the organization expands into new programs and funding sources ensuring compliance with agency requirementsFingerprinting Program Administration Maintain fingerprinting authorization codes billing accounts and agency payment information to ensure uninterrupted scheduling and timely processing of regulatory background clearancesHR Operations Support Provide cross functional support to the HR team including the HR Administrative Assistant HRIS Talent Acquisition Benefits and Payroll functions to ensure efficient HR operations and continuity of servicesCompliance Systems Administration Serve as the primary point of contact for all compliance systems and regulatory platforms providing user support troubleshooting system issues resolving employee compliance matters and coordinating with oversight agencies to ensure uninterrupted operations and regulatory compliance
• Audit Preparation & File IntegrityLead the collection and verification of personnel files for internal reviews and external audits conducted by citystate funding agencies throughout the yearFile Management Maintain accurate confidential electronic personnel files e files in accordance with record retention policies and funder audit guidelinesQuality Assurance Conduct periodic internal audits of HR files and database records to identify and remediate compliance gaps proactively
• Stakeholder Collaboration & Advisory SupportSubject Matter Expertise Serve as the internal point of contact for changing city state and funder compliance standards proactively communicating policy updates to program managementTraining & Guidance Develop and deliver training sessions for hiring managers and program directors regarding background clearance timelines onboarding workflows and compliance requirementsVendor & System Management Serve as primary liaison for electronic file systems and background check vendors; troubleshoot system issues and train HR team members on new tools
• HR Operations & Administrative SupportOnboarding Alignment Collaborate with the Talent Acquisition and Payroll teams to ensure smooth transition from clearance to onboarding in the HRIS Human Resources Information SystemInvoice Reconciliation Review verify and process HR compliance related invoices eg fingerprinting background checks vendor fees for timely paymentGeneral HR Support Assist with employment verification requests HR metrics reporting intern supervision support and special HR projects as needed

Qualifications

• RequiredEducation & ExperienceBachelors degree with 1 year of related HR or regulatory compliance experience; ORAssociates degree with 3 years of relevant HR compliance experience; ORAn equivalent combination of education and direct non profit compliance experience
• Regulatory Knowledge Deep understanding of NYS OCFS School Age Child Care SACC NYC DOE PETS DOHMH OMH OPWDD DHS Tier II Family Shelters and summer youth program regulations
• Technical Skills Highly proficient with HRIS platforms database management digital recordkeeping and Microsoft Office Google Workspace suite
• Communication & Detail Exceptional organizational skills high attention to detail and excellent written and verbal communication abilities
• Ethical Standards Strong understanding of confidentiality data security HIPAAFERPA standards and privacy guidelinesPrior experience working within a multi service NYC non profit agency receiving citystate contract funding DYCD DHS DOE OCFS PETS OPWDD OMH Brooklyn Community Services BCS is an Equal Opportunity Employer We celebrate diversity and are committed to creating an inclusive environment for all employees Auxiliary aids and services are available upon request to individuals with disabilities