Security Classification / Inventory Specialist

Institute For Defense Analyses, Inc.; Alexandria (VA); On-site; USD 75,000 - 120,000; Full time

Job summary

Institute For Defense Analyses, Inc. is seeking a security professional to implement classification management programs and ensure accountability for classified and controlled materials.

You will enforce policies, oversee inventories, and support declassification efforts across multiple IDA locations. The role requires US citizenship, eligibility for Top Secret/SCI, and ability to obtain security clearances, with strong communication and coordination skills to work with government sponsors and

Qualifications

• High school diploma with five years in security operations or a Bachelor’s degree with two years relevant experience.
• Completion of Defense Counterintelligence and Security Agency Center for Development of Security Excellence courses within six months of hire.
• Familiarity with the National Industrial Security System (NISS) preferred.
• Interpersonal oral and written communication skills with ability to work with all levels of staff.
• Strong computer skills in Microsoft Office, Adobe Acrobat, and other office automation tools.
• Familiarity with NISPOM and SIMS preferred.
• US Citizenship required; ability to obtain/maintain security clearance; Top Secret with SCI eligibility preferred.

Responsibilities

• Performs classification management functions.
• Reviews all IDA formal classified, proprietary and controlled unclassified publications for proper markings.
• Answers questions from IDA staff concerning proper marking of materials.
• Supports Information Systems Security Manager with reviewing Security Classification Guides.
• Implements classification management program and accountability for material; enforces policies and procedures.
• Implements formal classified material and inventory program at HQ, SAC and STPI.
• Coordinates and schedules inventories per NISPOM and IDA practices.
• Reports loss of material and assists investigations.
• Archives classified media; conducts self-inspections of classified material.
• Provides document control services for multiple locations; handles receipt/transmission/destruction of information as per NISPOM.
• Acts as Top Security Control Official (TSCO) and NATO Secret Control Official (NSCO).
• Maintains monthly metrics for required reports.
• Develops an SATE program with training materials and communications to staff.
• Collaborates with government agencies to downgrade/declassify information.
• Trains lower-level staff and ensures secure couriering of materials.

Skills

Interpersonal communication

Written communication

Customer service orientation

Self-starter

Education

Bachelor’s degree with two years relevant experience

High school diploma with five years in security ops

Tools

Microsoft Office

Adobe Acrobat

Job description

Overview

This position is responsible for implementing elements of the IDA classification management program. Responsible for ensuring the accountability of classified and proprietary material; enforces policies and procedures, the proper receipt, transmission and destruction of classified and proprietary material in accordance with 32 CFR, Part 117, National Industrial Security Program Operating Manual (NISPOM), Intelligence Community Directives (ICD) and IDA Security Practices. Executes elements of the security awareness training and awareness (SATE) program. Implements and enforces policies and procedures for the declassification of national security information. Executes elements of the public release process for non-sponsored IDA work. Coordinates and conducts audits of accountable classified and controlled unclassified material. Participates in government reviews of IDA’s security program. Executes elements of IDA’s courier program. Assists with training lower-level staff.

Responsibilities

• Performs classification management functions
• Reviews all IDA formal classified, proprietary and controlled unclassified publications for proper markings prior to delivery to the government sponsor and informal deliverables upon request.
• Answers questions from IDA staff concerning the proper marking of classified, proprietary and controlled unclassified material.
• Supports IDA’s Information Systems Security Manager with reviewing Security Classification Guides when investigating classified spills.
• Implements IDA’s classification management program and is responsible for the accountability of classified and controlled unclassified material; enforces policies and procedures.
• Implements IDA’s formal classified material and inventory program at HQ, SAC and STPI.
• Coordinates and schedules inventories in accordance with the NISPOM and IDA Practices.
• Reports the loss of material to IDA Management, and assists in the investigation.
• Archives classified media.
• Conducts self-inspections of classified material during inventories.
• Responsible for providing document control services for multiple locations.
• Implements IDA’s Document Control program and is responsible for the proper receipt, transmission and destruction of classified and proprietary information in accordance with the NISPOM and IDA Security Practices.
• Ensures IDA staff members properly sign for material and have the required storage capability and prepares and records signature receipts.
• Schedules the return of documents from IDA staff members for destruction or transfer.
• Ensures the correct material is returned, returns receipts to the IDA staff member.
• Support all aspects of document control including Security Information Management System (SIMS) database, processing incoming and outgoing classified material, inventory.
• Properly handle classified material (receipt, transmittal, sign in/out, filing, wrapping, marking, destruction, and distribution.
• Serves as the Top Security Control Official (TSCO) and NATO Secret Control Official (NSCO).
• Maintains assigned monthly metrics for required reports.
• Develops a comprehensive SATE program, including training materials and the development of targeted communications to IDA staff.
• Implements policies and procedures for the declassification of national security information.
• Ensures IDA staff follow established security policies and procedures to declassify national security information.
• Collaborates with various government agencies to downgrade or declassify national security information.
• Remarks material as required.
• Maintains a record of all downgrade and declassification decisions.
• Interfaces with external/internal customers to provide required documentation and proper security classifications in compliance in accordance with the NISPOM.
• Implements elements of the public release process for non-sponsored IDA work.
• Ensures IDA staff follow established security policies and procedures when seeking public release approval.
• Submits proper documentation to the various government agencies.
• Notifies the IDA staff member of the government’s decision.
• Maintains a record of all public release approvals.
• Executes elements of the IDA Controlled Unclassified Information (CUI) program.
• Reviews all IDA CUI formal deliverables for proper markings prior to delivery to the government sponsor and informal deliverables upon request.
• Implements IDA’s Courier Card program.
• Properly trains IDA staff with couriering classified materials.
• Ensures IDA staff follow established security policies and procedures when couriering classified materials.
• Issues and tracks courier cards as needed.
• Participates in government reviews and investigating missing classified or proprietary materials.
• Interact appropriately with others to maintain a positive and productive work environment.
• Trains lower-level staff.
• Performs other duties as required.

Qualifications

• High school diploma with five years of progressively responsible experience in positions involving security operations or Bachelor’s degree with two years of relevant experience.
• Successful completion of identified Defense Counterintelligence and Security Agency Center for Development of Security Excellence courses within six months of hire.
• Familiarity with the National Industrial Security System (NISS) preferred.
• Possess interpersonal oral and written communication skills with demonstrated ability work effectively with all levels of staff; ability to work in fast-paced, multi-tasking environment.
• Strong computer skills in using Microsoft Office, Adobe Acrobat, and other office automation tools required.
• Familiarity with the NISPOM preferred.
• Familiarity with SIMS preferred.
• Self-starter with ability to work independently.
• Customer service oriented with strong communication skills.
• US Citizenship required.
• Ability to obtain and maintain necessary security clearances, Top Secret with SCI eligibility preferred. Successful completion of criminal background check is required.

Successful completion of a criminalbackground check is required.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $74,931 - $119,889. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.

Successful completion of a criminalbackground check is required.