Secretary (Warden's Secretary)

Federal Bureau of Prisons; Oakdale (LA); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

The Federal Bureau of Prisons is seeking candidates who can maintain a humane and secure environment while ensuring public safety through reentry preparation. This role requires demonstrated experience at the appropriate grade level and the ability to handle routine administrative duties and policy explanations.

Qualified applicants should have at least one year of specialized experience related to the position, including screening calls and visitors, processing correspondence, and

Formación

• At least one year of specialized experience equivalent in difficulty to the next lower grade level.
• Experience matching duties and responsibilities of the position as described.

Responsabilidades

• Experience screening telephone calls and visitors, referring to staff and forwarding to the supervisor when attention is needed.
• Reading incoming correspondence, determining action, and ensuring proper format and accuracy before forwarding or replying.
• Explaining non-technical policies and procedures, making recommendations and setting priorities for administrative actions.
• Managing an office budget, taking minutes, and guiding other secretaries on procedural matters.

Educación

Graduate education creditable

GL-05 education policy

Descripción del empleo

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements:

Education:

As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention. Scheduling appointments and making commitments for the supervisor to attend meetings, luncheons, etc, without prior approval.
• Experience reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
• Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations.
• Experience managing an office budget, taking and distributing minutes of meetings, instructing and assists other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence and preparing correspondence for the supervisor's signature.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

Your eligibility for consideration will be based on your responses to the questions in the application.