Secretary/Treasurer - Riverview Middle School

Indianapolis Public Schools; Indiana; On-site; USD 30,000 - 50,000; Full time

Job summary

Indianapolis Public Schools is seeking a Secretary/Treasurer for Riverview Middle School. The role requires excellent communication and organizational skills, handling confidential information, and supporting school operations. This 10-month position offers a chance to make a difference in the school community with responsibilities ranging from administrative support to interacting directly with students and parents.

Benefits

Medical, Dental, and Vision Insurance

Life/Accidental Death & Dismemberment Insurance

Sick and Personal days

Qualifications

• High school diploma or GED with 5 years clerical experience.
• Demonstrated reliability, flexibility, and stress management.
• Strong people and communication skills.

Responsibilities

• Assist with registration of new students and generate reports.
• Record attendance and manage financial transactions.
• Act as a nurse and assist visitors.

Skills

Reliability

Flexibility

Communication skills

Self-motivation

Education

High school diploma or GED equivalent

Tools

Excel

PowerSchool

Job description

Secretary/Treasurer - Riverview Middle School

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Position Title: Secretary/Treasurer - Middle School

Terms of Employment: 10 Month Position

Evaluated by: Building Principal

Job Summary

To provide support to the general public when visiting the school, give assistance and exemplify a positive attitude to all visitors and students; provides assistance to the principal, staff and teachers

Employment Requirements

• High school diploma or GED equivalent and five (5) years of clerical experience
• Demonstrated reliability, flexibility and stress management within an ever changing environment
• Technology skills in areas of typing, word processing, Excel Outlook, PowerSchool, alarm systems, phone systems and building intercom
• Strong people and communication skills
• Self-motivation and ability to work effectively individually or as part of a team
  
  

Classified Employee Confidentiality Statement

As an employee of the Huntington County Community School Corporation, some job duties may involve access to information/records that are considered confidential. Employees of the school corporation respect the confidentiality of the student and follow procedures to protect privacy.

Essential Job Duties

• Assists with the registration of new students (input personal info into PowerSchool, request transcripts, request student files, STN updates, and keep log for all new enrollees)
• Assists with the input of daily discipline data into PowerSchool
• Generate reports for faculty/staff (attendance, discipline, class rosters, GPA, etc.)
• Answer telephone; take messages for staff/students
• Request homework/assignments from teachers for absent students
• Fax records/other student information as needed
• Meet with parents and students as they come in for various reasons
• Act as nurse if needed
• Take calls for absences and appointments; writes passes
• Find clothes, books, money, IDs, assignments, personal notes, medicines, instruments, etc. and have delivered to students
• Record attendance, absences, and tardies daily into PowerSchool
• Take care of prearranged absences
• Check sub report daily and confirm with Region 8
• Collect money from teachers and balance and receipt of monies
• Collect, balance and receipt assignment book money, textbook rental money, and iPad repair money
• Enter iPad damage into PowerSchool and bill parents for breakage
• Count and balance lunch money daily
• Write checks for payments out of ECA funds
• Enter payroll for Certified and Classified employees; as well as entering absences for staff
• Enter requisitions and purchase orders
• Inventory and order office supplies, as needed
• Assists Athletic Director with schedules, officials and workers
• Works as the website administrator for school website page as well as e-blasts and newsletters
• Documents discipline information in PowerSchool and sends home notifications to parents
  
  

Job Description

Secretary/Treasurer - Middle School

Page 2

• Prints report cards, mid-term grades and calculates honor roll information
• Prepares monthly State reports and other reports as needed during the year
• Responsible for checking in visitors to the building using security program
• Runs criminal background checks for the building administrator
• Updates building calendars as needed
• Meets all aspects of the Classified Employee Handbook
• Performs other duties and responsibilities as required
  
  

Essential Cognitive Factors

• Plan, organize, and schedule priorities
• Use independent judgment and initiative in making sound decisions and in developing solutions to problems
• Discreetly handle confidential and politically sensitive matters
• Make independent decisions in accordance with established policies and procedures
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with students, staff and the community
  
  

Physical Factors

(Occasionally = 0-2.5 hrs./day; Frequently = 2.5-5.5 hrs./day; Constantly = 5.5+ hrs./day)

• Sitting/standing - constantly
• Stooping/kneeling/crouching = occasionally
• Hearing/speaking clearly = constantly
• Lifting (up to 20 lbs.) - occasionally
  
  

The Huntington County Community School Corporation assures Equal Employment Opportunities for job candidates and employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.

Sick days

Personal days

Life/Accidental Death & Dismemberment/Long-Term Disability Insurance

Medical Dental Vision Insurance

PERF Eligible

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education and Training

• Industries

  Education Administration Programs

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