Administrative Assistant 2026-27 Sammamish High School - internal only

Bellevue School District; Bellevue (WA); On-site; USD 65,000 - 69,000; Full time

Job summary

Bellevue School District is seeking an Administrative Assistant to provide secretarial support to a school assistant principal, performing skilled word processing, data entry and typing. The role involves answering phones, managing records, preparing reports for the AP, and processing payments for activities and budgets.

Additional duties include coordinating meetings, supporting office staff, and providing health-clinic assistance when needed.

Qualifications

• High school graduation or equivalent and two years of office experience.
• Two years of office experience preferably in a school setting.
• Ability to use a variety of computer software applications.

Responsibilities

• Answers phones and assists visitors; provides customer service to staff, students, parents and the community.
• Maintains records for items such as student discipline and reports information as needed.
• Gathers information for reports and prepares reports for the assistant principal.
• Processes paperwork for payments for activities, athletics, building use and budgets.
• Assists with scheduling and coordinating meetings and activities; provides back-up support.
• Cares for ill or injured students in health clinic and dispenses medications per procedures.

Skills

Keyboarding

Data entry

Word processing

Communication

Record-keeping

Confidentiality

Teamwork

Time management

Education

High school graduation or equivalent

Two years of office experience

Tools

Microsoft Office

Job description

Position Purpose

The position Administrative Assistant is responsible to provide secretarial support to a school assistant principal; performs skilled word processing, data entry and typing.

Commitment To Equity

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• Answers telephones and assists visitors; provides a variety of customer service and public relations to staff, students, parents, administrators, substitutes, other agencies and the community; answers informational inquiries.
• Maintains a variety of records for items such as student discipline.
• Gathers and organizes information for a variety of reports.
• Prepares reports for assistant principal
• Processes paperwork for a variety of payments for activities such as athletics, building use, and other school budgets.
• Serves as ASB accountant at the middle school level.
• Assists Office Manager, Assistant Principal and other staff with scheduling and coordinating meetings and activities.
• Provides back-up and peak-load assistance to office staff.
• Cares for ill or injured students in health clinic in absence of nurse: dispenses medications according to procedures, maintains clinic log, calls parents.
• Trains and monitors student assistants.
• Other duties as assigned

Reporting Relationship

• Reports to and is supervised by building administrator.

Required

EDUCATION & EXPERIENC E (positions in this class typically require):

• High school graduation or equivalent and two years of office experience;

Preferred

• Two years of office experience preferably in a school setting.

LICENSING REQUIREMENTS (positions In This Class Typically Require)

• Valid First Aid and CPR certification if assigned to health clinic.

KNOWLEDGE (position Requirements At Entry)

• A variety of school operations, procedures and policies.
• A variety of computer software applications.
• Customer service techniques.

SKILLS (position Requirements At Entry)

• Keyboarding, data entry and retrieval, and word processing.
• Oral, written and persuasive communication.
• Maintaining accurate and detailed records.
• Accomplishing multiple tasks; strong organizational skills.
• Standard English usage, spelling and grammar.
• Ability to schedule and coordinate activities.
• Ability to maintain confidentiality.
• Ability to work effectively as member of a team.
• Ability to work with diverse populations of students.
• Ability to transcribe machine dictation.
• Ability to maintain positive relationships with students, staff, parents and the public.
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations

MENTAL DEMANDS (positions In This Class Typically Require)

Required to meet inflexible deadlines. Required to interact with upset or difficult individuals. Experiences frequent interruptions to concentration. Required to perform or track multiple tasks simultaneously.

Physical Requirements

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Conditions Of Employment

AISP pay range D $31.44 to $33.39 (starting at $31.44 per hour) 40 hours per week for a 197 day annual assignment. This position is covered by a collective bargaining agreement. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Notice of Non-Discrimination

Bellevue School District Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Age, Honorably Discharged Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Immigration Or Citizenship Status, The Presence Of Any Sensory, Mental, Or Physical Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts Of America And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination

Civil Rights Compliance Coordinator

Name: Nancy Pham, Director of Compliance and Legal Affairs

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: 425-456-4248

Email: [e-mail]

Title IX Compliance Coordinator

Name: Nancy Pham, Director of Compliance and Legal Affairs

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: 425-456-4248

Email: [e-mail]

Gender-Inclusive Schools Compliance Coordinator

Name: Nancy Pham, Director of Compliance and Legal Affairs

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: 425-456-4248

Email: [e-mail]

Section 504/ADA Coordinator

Name: Kerince Bowen, Director of Counseling

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: [phone]

Email: [e-mail]

Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or [e-mail].