SECRETARY TO SUPERVISOR OF CLINICAL SUPPORT PHP - Colonial Intermediate Unit 20 Main Office

Provo School District; Easton (Northampton County); On-site; USD 36,000 - 44,000; Full time

Job summary

Colonial Intermediate Unit 20 in Easton, PA is seeking a full-time Secretary to the Supervisor of Clinical Support for the Partial Hospitalization Program. The role includes handling admissions paperwork, scanning and database entry, maintaining files, and preparing correspondence with high confidentiality.

You will schedule appointments, manage meeting rooms, assist in staff training coordination, and support related supervisors.

Qualifications

• Secretarial experience with strong confidentiality and discretion.
• Proficiency in filing, data entry, and office equipment.
• Ability to use Google Docs/Sheets and email effectively.

Responsibilities

• Assist Supervisor of Clinical Support for Partial Hospitalization Program.
• Handle admissions docs, scanning, databases, and file maintenance.
• Schedule meetings, prepare manuals, and process license/ renewal documents.
• Maintain confidential records and coordinate staff training activities.
• Support administrative tasks for related supervisors and programs.

Skills

Filing, word processing, calculator

Telephone courtesy

Confidentiality

Oral and written expression

Office equipment proficiency

Organizational skills

Microsoft Office Suite

Flexible hours

Leadership & collaboration

Tools

Google Docs

Sheets

Email

Job description

Job Title

SECRETARY TO SUPERVISOR OF CLINICAL SUPPORT PHP

Employment

Full-time 12 Months

Salary

$39,728.00

Calendar Days

Full-time 12 mo. 261 days

Location

Colonial Intermediate Unit 20 Main Office, 6 Danforth Drive, Easton , PA 18045

Qualifications

Filing, word processing, calculator skills and telephone courtesy; High level of confidentiality; Effective oral and written expression; Proficient use of contemporary office equipment; Excellent organizational skills and abilities; Ability to sit and stand for long periods of time; Proficient use of Microsoft Office Suite (Google Docs, Sheets and e-mail beneficial); Ability to work flexible hours; Experience and leadership skills in secretarial functions and in working with teachers, administrators, support personnel, parents, and students.

Description

Secretary to Supervisor of Clinical Support for Partial Hospitalization Programs

JOB GOAL: To perform all secretarial functions necessary to assist the Supervisor of Clinical Support for Partial Hospitalization Program, Supervisor of Special Education for Partial Hospitalization Program, and the Director of Resolve Behavioral Health Services in the management of programs under Resolve Behavioral Health Services; ensure effective and efficient office operations; be an integral part of the IU vision and mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Initiate new client documentation for admission to program, including scanning and entering documentation into several databases and ensuring delivery of original packet to assigned location; manage report collection, typing, and distribution; prepare correspondence; maintain file systems; schedule and cancel appointments, interviews, and meeting room reservations; prepare and maintain program procedural manuals; submit license and proposal renewal documents as requested; participate in the coordination of in-service training (staff development); process record releases; prepare statistical data; manage Orientation Day process.

2. File Maintenance

Ensure files are maintained for Partial Hospitalization Programs by preparing new folders, collecting needed files, and returning files no longer in use; filing incoming client documentation; audit Partial Hospitalization Program client files upon clients’ discharge and receipt of chart from the site; preparing files for optical imaging; prepare file cabinets for the new school year.

3. Departmental Responsibilities

Prepare and distribute meeting notes as requested; manage files; provide collaborative efforts among staff and clients; provide established back-up coverage with phones and assistance to other work areas as requested; distribute incoming envelopes from Colonial Academy within the IU Office when requested; complete the necessary tasks and assist the Supervisor of Clinical Support Services and Supervisor of Special Education in facilitating the effective management of the Partial Hospitalization Program, and other Resolve services.

4. Office Duties and Responsibilities

To ensure effective and efficient office operations by maintaining confidentiality; performing work in a neat, accurate and timely manner improving on work quality and efficiency; manage phone calls; maintain staff schedules; manage appointments; manage requests from outside agencies/school districts with regards to present or former clients’ record releases of information; enter information into the CPE Tracker system for appropriate Resolve Behavioral Health Services trainings and conferences as a backup to the program secretaries, with follow-up by completing all steps to completion and approval of Act 48 credits/CEUs; complete and monitor duplication and lamination requests; maintain work area; participate in the work sharing process; assume additional responsibilities as necessary; attend office trainings, workshops, and conferences; extend courtesies to staff and visitors; maintain positive and professional relationships; follow IU policies and procedures; be an integral part of the Intermediate Unit’s vision and mission by working as a team member, contributing to and achieving department goals, updating supervisor(s) and team members on potential opportunities.

OTHER MAJOR DUTIES AND RESPONSIBILITIES

Perform other job functions as directed by Supervisor of Clinical Support and/or the Supervisor of Special Education for Partial Hospitalization, Resolve Behavioral Health Services.

Background Checks

Selected candidates for IU20 positions will be required to produce state mandated background clearances and fraud checks as part of the employment onboarding process. All recommendations for hire shall be contingent upon receipt of acceptable clearances and fraud checks. The clearances and checks will be treated confidentially.