Secretary / Project Manager (Construction)

Remote VA; United States; Remote; USD 80,000 - 100,000; Full time

Job summary

A US-based construction company is seeking a Secretary / Project Manager to ensure smooth project progression. The candidate will coordinate with various professionals and manage project documentation. Strong organizational and communication skills are essential, along with experience in the construction sector. This remote full-time position offers a competitive monthly salary.

Qualifications

• Proven experience in a similar role.
• Solid understanding of construction processes.
• Ability to manage timelines independently.

Responsibilities

• Follow up with project stakeholders to ensure milestone achievement.
• Coordinate project filings and approval processes.
• Track progress and report updates regularly.

Skills

Organization

Communication

Multitasking

Education

Experience as a Construction Secretary or Project Manager

Tools

Google Workspace

Trello

Asana

Zoom

Job description

We are hiring a Secretary / Project Manager for a US-based construction company. This position plays a vital role in ensuring that multiple projects are moving forward smoothly. You’ll be the key liaison between the architect, expediter, drafter, and other professionals—following up, coordinating schedules, managing filings and approvals, and tracking project progress.

This role requires someone well-versed in the construction industry, with a strong sense of responsibility, organization, and communication.

Responsibilities

-Follow up with architects, drafters, and expediters to ensure project milestones are met

-Coordinate and monitor project filings, permits, and approval processes

-Maintain project timelines and ensure documentation is up-to-date

-Serve as the main point of contact for various project stakeholders

-Anticipate potential project delays and proactively address them

-Track progress of multiple projects simultaneously and report regularly

Qualifications

-Proven experience as a Construction Secretary, Project Manager, or in a similar role

-Solid understanding of construction processes and terminology

-Highly organized and detail-oriented

-Strong communication and follow-up skills

-Ability to multitask and manage timelines independently

-Proficiency in written and spoken English

Preferred Tools (Experience in any of the following is a plus)

-Project Management Tools: Trello, Asana, ClickUp, or Monday.com

-Communication Tools: Slack, Microsoft Teams, Zoom

-Document Management: Google Workspace, Dropbox, DocuSign

-Construction Software (optional but preferred): AutoCAD, Procore, Buildertrend

Location: Remote (Work-from-Home)

Work Hours: Full-Time | 9 AM – 5 PM EST (9 PM – 5 AM PH Time)

Salary: USD 650–700/month

Start Date: ASAP

Send your CV and portfolio to: [e-mail]

Subject Line: Secretary/Project Manager Application – [Your Name]