Secretary, Medical Admin Sr (South Street Family Medicine) 40 Hours, Days

UMass Memorial Health; Southbridge (MA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player in healthcare seeks a dedicated Medical Secretary to provide essential administrative support. This role involves coordinating office activities, transcribing medical reports, and ensuring smooth communication between medical staff and patients. The ideal candidate will have a strong background in medical secretarial work, showcasing proficiency in various office tools and a commitment to patient care. Join a team that values diversity and community healing, and be part of a workplace that promotes professional growth and excellence in healthcare.

Benefits

Signing Bonus

Health Insurance

Flexible Schedule

Professional Development Opportunities

Qualifications

• 2-3 years of medical secretarial experience required.
• Specialized training in medical office procedures preferred.

Responsibilities

• Coordinate medical office activities and staff training.
• Transcribe medical reports and produce correspondence.

Skills

Medical Secretarial Skills

Word Processing

Spreadsheet Proficiency

Database Management

Interpersonal Skills

Education

High School Diploma

Medical Secretarial Training

Tools

Medi-Tech

IDX

Lynx

Job description

Position Overview

Perform secretarial and administrative support services for assigned physicians, faculty, or medical service line chiefs, requiring thorough knowledge of medical office procedures and UMMHC practices. Interface with faculty, medical staff, patients, and administrative staff, requiring tact and diplomacy. May coordinate related activities and staff.

Compensation and Schedule

Exemption Status: Non-Exempt

Schedule: Monday through Friday, 8:00 am - 4:30 pm

Hours: 40 hours/week

Shift: Day Shift, 8 Hours

Cost Center: 34000 - 3160 100 South Street Family Medicine

This position may have a signing bonus; eligibility will be confirmed during the interview process.

About UMass Memorial Health

Everyone is a Caregiver. We are a leading health system in Central Massachusetts with over 16,000 employees committed to healing our community. We value each individual's unique contribution to patient care, research, and academic excellence.

Major Responsibilities

1. Coordinate medical office activities and staff, including training, scheduling, process improvements, and performance monitoring.
2. Transcribe medical reports from dictation, produce correspondence, reports, and memos, and proofread/edit documents for grammar, spelling, and style.
3. Attend meetings as recording secretary, distribute agendas and minutes.
4. Coordinate educational programs such as residency, fellowship, clerkship, or graduate programs.
5. Draft or select standard response letters for routine inquiries and procedures.

Position Qualifications

License/Certification/Education

• High School diploma
• 6-12 months specialized medical secretarial/office training

Experience/Skills

• 2-3 years of medical secretarial/administrative support experience
• Proficiency in Word processing, spreadsheets, presentations, databases, Medi-Tech, IDX, Lynx, etc.

Equivalent education and experience may be substituted if they provide the necessary proficiency.

Equal Opportunity Employer

UMass Memorial Health provides equal consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We promote a respectful, diverse community and encourage applications from varied backgrounds.

Disability Assistance

If you require assistance due to a disability or incompatible assistive technology, contact [e-mail]. We will respond promptly to your request.