Secretary I - Multiple Vacancies

Rutgers University; Newark (NJ); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits for employee and?

Life insurance

Employee discount programs

Job summary

Rutgers University seeks a Secretary I for the Crisis Receiving Stabilization Center (CRSC) in Newark within Rutgers University Behavioral Health Care. The role provides high-level secretarial and administrative support for the CRSC, coordinating activities for assigned projects and programs.

The position requires secretarial education plus four years of experience, with data entry, payroll timesheets, and filing responsibilities.

Qualifications

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.]
• Preferred knowledge of PeopleSoft and procurement policies and procedures.

Responsibilities

• Provide high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
• Coordinate the activities for assigned projects and programs.
• Maintain program records including daily census and group logs; process payroll timesheets biweekly.
• Maintain an accurate filing system; develop and maintain computerized databases related to program needs.

Skills

Typing

Data entry

Word processing

Customer service

Education

Secretarial studies program

Tools

PeopleSoft

Job description

Position Details

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) in Newark within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects. Coordinates the activities for assigned projects and programs.

Among the key duties of this position are the following:

• As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
• Provides secretarial assistance in conjunction with relevant meetings.
• Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.
• Within established guidelines, completes payroll timesheets on a biweekly basis.
• Maintains time-off request forms and files them in one location so that requests can be checked as needed.
• Processes registration paperwork for CRSC.
• Maintains an accurate filing system to meet the needs of the Unit.
• Develops and maintains computerized databases related to program needs.

Salary Details

• Salary: 55,000
• Minimum Salary: 30.820
• Mid Range Salary: 31.320
• Maximum Salary: 32.260

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Employment Details

• Position Status: Full Time
• Working Hours: Monday-Friday (7am-3pm); (3pm-11pm)
• Standard Hours: 35.00
• Daily Work Shift: Rotating
• Work Arrangement: This position requires a fully on-site work arrangement.
• Union Description: Teamsters 97
• Payroll Designation: PeopleSoft
• Terms of Appointment: Staff - 12 month
• Position Pension Eligibility: PERS

Location Details

• Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)
• Home Location Campus: Newark (RBHS)
• City: Newark
• State: NJ

Qualifications

Minimum Education and Experience:

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Required Knowledge, Skills, and Abilities:

• Proficiency in typing and word processing skills required. Microsoft Office experience.
• Good external and internal customer service skills.

Preferred Qualifications:

• Knowledge of PeopleSoft and procurement policies and procedures.

Physical Demands and Work Environment:

• PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
• WORK ENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement