Secretary II

Omlohio; Fremont, Northern (OH, KY); Hybrid; USD 49,000 - 60,000; Full time

Job summary

Omlohio is seeking a Secretary II for the Mayor’s Office in Ohio. The role involves handling calls, greeting visitors, and supporting administration with scheduling, mail, and records.

Proficiency with Google Calendar and MS Office is required; duties include preparing reports and budget forms, with timekeeping and HR system coordination as part of Administration. The position is paid hourly with a range across steps and pay grades, reflecting local municipal pay scales.

Qualifications

• Uses Google Calendar to schedule appointments for administration.
• Proficient with Microsoft Outlook for email handling.
• Proficient with Microsoft Excel for spreadsheets.
• Proficient with Microsoft Word for documents.

Responsibilities

• Answers telephone in courteous and professional manner; directs calls and takes messages.
• Greets and screens visitors; handles mail and appointment scheduling.
• Prepares reports, requisitions, vouchers, and budget forms; codes bills.
• Performs other duties as assigned.

Skills

Phone etiquette

Outlook

Excel

Word

Tools

Fund Balance software

Job description

Classifieds

Classified ad postings from OML member municipalities are free of charge. Member municipalities are asked to limit submissions to no more than two active classified ads at a time. A $75 fee applies to classified ads submitted by non-member Ohio municipalities, consulting agencies, recruitment platforms, and out-of-state organizations. Each ad runs for a maximum of 30 days or until the stated apply-by date, whichever comes first. Please email 1–2-page ads in Word format to: [e-mail]

Position Title: Secretary II- Mayor’s Office

Answers telephone in courteous and professional manner, responds to questions or refers to other staff for assistance, directs calls, and takes messages; checks voicemail system and retrieves and transmits messages as necessary; greets and screens persons entering the Administration office area in courteous and professional manner; receives complaints from the public and resolves the complaint with authority or directs the complaint to the appropriate person; receives, sorts, and distributes mail; schedules appointments for administration using Google calendar; notifies administration of appointments made or other matters of importance.

Serves as secretary on various committees in the community as assigned (e.g., attends meetings of the committees; prepares agendas and makes arrangements for committees; records minutes; compiles, transcribes, and distributes minutes of meetings; etc.); serves as HR and time keeping system representative from Administration; operates copy machine to reproduce documents as assigned; composes, types, proofreads, and distributes correspondence, interoffice forms, and related documents in an accurate and timely manner within applicable formatting standards established for the document; uses computers and computer systems (including hardware and software) to set up functions, enter data, and/or process information (e.g., uses Microsoft Outlook to send and receive electronic mail as necessary; uses Microsoft Excel to develop and maintain spreadsheets as necessary; uses Microsoft Word to create and revise documents as necessary; etc.).

Types complex statistical and other reports; prepares requisitions, vouchers, budget forms and other data (e.g., codes bills for input into Fund Balance software according to City procedures; prepares and sends itemized statements, bills, or invoices and records amounts due for items purchased or services rendered; reviews all invoices for appropriate documentation and matches with shipping/receiving documents; researches and resolves discrepancies as needed; etc.); accepts money for bid plans; assists with wedding vows; drafts and records CHIP mortgage releases.

Performs other duties as assigned.

Pay Grade 15 – 35 hours per week

Rate of Pay: $26.96/hour Hire-In

$29.93/hour Step A

$31.49/hour Step B

$33.14/hour Step C

Please direct any questions regarding this position to Bob Gross, Safety Service Director, at 419.334.2687.