Secretary 1

Murray Ridge Center; Elyria (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Murray Ridge Center in Elyria, OH is seeking a clerical assistant to join our team. You will maintain consumer case files and input data into the database, producing typed forms, memos, and letters for daily operations.

Qualifications include a high school diploma or GED, proficiency in Word/Excel/PowerPoint/Outlook, and a minimum typing speed of 40 wpm. You will greet visitors, answer calls, and support staff while meeting deadlines.

Qualifications

• Must have a high school diploma or GED.
• Proficient in Microsoft Word, Excel, Power Point and Outlook.
• Able to generate accurate word processing at a minimum speed of 40 words per minute.
• Clerical skills including spelling, grammar, data entry, forms and templates.
• Must meet deadlines and communicate professionally.

Responsibilities

• Maintain consumer’s case files and enter data into the database.
• Produce typed forms, memos, meeting minutes and letters; file documents; develop monthly newsletter.
• Receive and transmit telephone calls, messages and email; manage lobby security; admit visitors.
• Distribute mail; maintain office supplies and equipment.
• Fill in for other clerical staff and receptionist; assist staff with computers and office equipment.
• Transport materials between agency locations as needed; perform other duties assigned by supervisor.

Skills

Teamwork

Attention to detail

Time management

Education

High school diploma or GED

Associates degree in Secretarial Science

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Must have a high school diploma or GED. Must be proficient in Microsoft Word, Excel, Power Point and Outlook.

Must be able to generate accurate word processing at a minimum speed of 40 words per minute. Must possess clerical skills including the ability to spell, use correct grammar, enter data accurately on forms and in the computer; generate forms using Microsoft Word, electronically file documents including changing file name, send emails, create PDFs and templates; and file paper documents. Must perform basic math functions accurately. Must be able to meet deadlines.

Must be able to greet and assist incoming visitors and answer phone calls in a positive manner. Must be able to communicate in a professional manner at all times with consumers, staff, and visitors. Must be able to work together as a team with other clerical staff.

Must have a valid Ohio driver’s license and access to an insured personal vehicle for work-related travel. Must have and maintain a good driving record. Must demonstrate continuous satisfactory job performance. Must have a record of reliable work attendance.

Must be able to meet all requirements and obtain all certificates required to perform the job or any aspect of the job, and to access funding for performance of any aspect of the job.

Preferred:

Associates degree in Secretarial Science or a related field. Previous experience as a secretary in a business or service environment.

RESPONSIBILITIES

Responsible for maintaining consumer’s case files and entering data into the database.

Produce typed forms, memos, meetings minutes and letters. File documents. Develop monthly newsletter.

Receive and transmit telephone calls, messages and email. Maintain lobby security by checking in and admitting visitors. Distribute incoming and outgoing mail for the facility.

Maintain office supplies and other supplies for the facility.

Fill in for other clerical staff and receptionist. Be a resource to staff who need help with computers and other office equipment.

Transport materials to other agency locations, as required.

Perform all other job-related functions as assigned by supervisor.

HOURS:

Normally, 8:00 am-4:00 pm, Monday through Friday. Flexible as needed.

This agency supports the full intent and goals of Equal Employment Opportunities and insures that all employees and applicants will be afforded equal opportunities for appointment, promotion, training, career advancement and recognition without regard to mental handicap, physical handicap, sex, race, color, religion, national origin, age or political affiliation.