Secretary, Counselor HS

COLLEGE STATION HS; College Station (TX); On-site; USD 18,000 - 23,000; Full time

Job summary

COLLEGE STATION HS is seeking a Secretary/Counselor HS to support the counseling office and staff. The role involves routine clerical work, student records management, and assisting with registrations and scheduling.

Reports to the Principal. Requires strong organization, discretion, and experience in a school setting. Wage status is non-exempt, with a pay grade of Paraprofessional - PG 3, 220 work days.

Qualifications

• Education: High school diploma or GED.
• Proficient in general office procedures.
• Proficient keyboarding and file maintenance.
• Ability to use software to develop spreadsheets and databases, and do word processing.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks with short notice under some direction.
• Effective organizational, communication, and interpersonal skills.
• Two years of secretarial experience, preferably in a public education environment.
• One year clerical experience in office setting.

Responsibilities

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Compiles and promotes scholarship information sessions, and collaborates with college advisors to support students with postsecondary planning and resources.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this

Skills

General office procedures

Keyboarding

Files and records management

Spreadsheet & database skills

Word processing

Verbal and written instructions

Education

High school diploma or GED

Job description

Secretary, Counselor HS

College Station ISD COLLEGE STATION HS - College Station, Texas Open in Google Maps

Job Details

Job ID: 5929573
Application Deadline: Oct 09, 2026 11:59 PM (Central Standard Time)
Posted: Sep 16, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Secretary,Counselor HS

Reports to: Principal

Dept/Campus: Assigned Campus

Wage Status: Non- Exempt

Pay Grade: Paraprofessional - PG 3

Work Days: 220

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of general office procedures

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets and databases, and do word processing

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice with some direction

Effective organizational, communication, and interpersonal skills

Experience:

Two years of secretarial experience, preferably in a public education environment

One year clerical experience in office setting

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Compiles and Promotes Scholarship opportunities for students, coordinates scholarship information sessions, and collaborates with college advisors to support students with postsecondary planning and resources.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.

Other

• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

College Station ISD does not discriminate on the basis of race, color, national or origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Position Type: Full-Time
Salary: $13.85 to $16.88 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Justin Grimes , Principal
• COLLEGE STATION HS
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.