Secretary Associate Legal

Maine; Hallowell (ME); On-site; USD 40,000 - 58,000; Full time

Job summary

The Maine Public Utilities Commission seeks a highly motivated individual for the full-time role of Secretary Associate Legal in Hallowell, ME. This position involves providing vital administrative support to legal personnel, requiring strong office skills and knowledge of legal terminology. The ideal candidate will demonstrate excellent customer service and initiative.

Benefits

Paid holidays, sick leave, and vacation leave

Health insurance covering 85%-100% of premiums

100% paid dental premiums for employees

Retirement contributions of 13.29% of pay to MainePERS

Qualifications

• Experience or education in office and administrative support.
• Competency in office processes and secretarial support tasks.
• Knowledge of legal terminology and practices is essential.

Responsibilities

• Providing administrative support to MPUC attorneys.
• Setting up and recording proceedings; legal note-taking.
• Intermediary communication with public and private contacts.

Skills

Customer Service

Judgment

Initiative

Discretion

Education

Education in Office and Administrative Support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Case Management System

Job description

Location: Hallowell, Maine, United States

Secretary Associate Legal

Job Class Code: 6560

Pay Grade 17

Opening Date: May 28, 2025

Closing Date: June 25, 2025

The Maine Public Utilities Commission seeks a highly motivated individual to fill a full-time Secretary Associate Legal position in the Legal Division.

Responsibilities include providing administrative support to MPUC attorneys and legal personnel, requiring knowledge of legal processes, procedures, terminology, and documents. The role involves using independent judgment, initiative, and discretion to handle various matters, including setting up and recording proceedings (in-person and video), taking legal notes during conferences, hearings, and technical sessions for creating transcripts for the administrative record.

The ideal candidate will demonstrate excellent customer service skills, both in person and over the phone, and serve as an intermediary with public and private contacts. Proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and the Commission's case management system is required.

MINIMUM QUALIFICATIONS:

Experience or education in office and administrative support work demonstrating:

1. Competency in applying principles and practices of office processes and complex secretarial support tasks.
2. Ability to use independent judgment, initiative, and discretion.

Knowledge of legal terminology and practices is essential. All candidates must meet the qualifications of a Secretary.

Salary: Pay Grade 17 ($40,081.60 - $57,699.20 annually).

Application Instructions:

Apply online by clicking the “Apply” button, including a cover letter and current resume. For a paper application, visit: https://www.maine.gov/bhr/state-jobs/application-process

Contact Information:

Contact Celeste Gaylord at [e-mail] or 207-287-1360 for questions or more information.

Benefits of working for the State of Maine:

Our employees embody the motto "Dirigo"—"I lead"—and provide essential services to Mainers. Benefits include:

• Paid holidays, sick leave, and vacation leave, with accrual increases over time.
• Health insurance covering 85%-100% of premiums, depending on salary.
• 100% paid dental premiums for employees.
• Retirement contributions of 13.29% of pay to MainePERS.

Additional wellness benefits and comprehensive packages are available. Benefits may vary based on collective bargaining agreements and are prorated for less than full-time employment.

We aim to create an inclusive, respectful workplace supporting diverse backgrounds. Reasonable accommodations are provided upon request.

If you’re interested in applying, we encourage you to do so, even if you don’t meet every qualification listed. Your unique experiences and passion are valuable.

All information provided during the application process will be verified.

Apply to this job