Secretary/Administrative Assistant - Oak Grove Elementary

Lamar County School District; Hattiesburg (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Lamar County School District is seeking a School Secretary/Administrative Assistant to support the Principal and counseling staff. The role focuses on managing office duties, maintaining confidentiality, and ensuring accurate data entry in SAMS and MSIS.

The ideal candidate has a high school diploma, strong computer skills, and professional communication. Overtime is based on district policy; fingerprint background checks and Child Abuse Registry form completion are required.

Qualifications

• High school diploma or equivalent and computer experience.
• Proficient in word processing and common software.
• Strong interpersonal and communication skills.
• Professional appearance and courteous conduct.
• Experience with Windows OS and Microsoft Office suite.
• Familiarity with SAMS and MSIS systems.
• Fingerprinting and background check clearance required.
• Child Abuse Registry Check form completion.

Responsibilities

• Perform general secretarial tasks such as copying, filing, mailing, and typing.
• Answer phones and route messages to appropriate staff.
• Update SAMS/MSIS data daily as directed by Principal.
• Maintain confidentiality of school information.
• Ensures regular, dependable in-person attendance.
• Assist with district/school office operations.
• Read and follow all district policies and codes.

Skills

Interpersonal skills

Telephone etiquette

Professional appearance

Grammar proficiency

Education

High school diploma

Tools

Microsoft Excel

MS Word

SAMS

MSIS

Google

Windows OS

Job description

Job Title:

School Secretary/Administrative Assistant

Reports to:

Principal

Receives Guidance From:

Principal and/or Assistant Principal(s) and Counselors

Overtime Status:

Compliant with position, salary and FLSA regulations

Job Purpose

• To assist the Principal/Assistant Principal and Counselors to carry out more effectively the duties and responsibilities of the School's office to the ultimate benefit for the district's/schools's entire educational program
• To contribute to the efficient operation of a district school office so that it can play its effective part in the education process

Qualifications

• Possesses a high school diploma or equivalent; must have computer experience and be proficient in Word Processing;
• possesses a high level of interpersonal skills,
• maintains district's high standards for personal appearance and dress;
• courteous and tactful in dealing with people;
• professional telephone manner; maintains a professional attitude and appearance at all times;
• able to work in Windows or current computer operating system, and familiar with such programs as Google, Microsoft Excel, Access, Word, as well as SAMS and MSIS;
• able to operate standard office equipment (i.e. copier, adding machine, fax, etc.)
• Uses appropriate grammar and syntax verbal and written
• Must complete fingerprinting process administered by district and pass background check prior to employment;
• must fill out the Child Abuse Registry Check Form

Duties And Responsibilities

• Protects educational process at all times
• Keeps all information relating to school situations strictly confidential
• Performs general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, etc.
• Answers telephone, taking and delivering messages to the appropriate people
• Updates SAMS / MSIS data on a daily basis as assigned by the PrincipaL
• Fulfills all other functions related to the school office as designated by the Principals or Assistant Principal
• Obtains substitutes for teachers for professional leave, personal leave, or illness if needed, keeping accurate attendance records regarding all such leaves of absence
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable, in person attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct

SUPERVISION

Implements the established school-wide security plan

PARENTS

Communicates school and organizational goals periodically throughout the school year

COMMUNITY

Promotes the district's vision, mission, and goals within the community

PROFESSIONAL DEVELOPMENT

Participates in activities that will enhance his/her personal skills

GENERAL

• Studies and follows district policies applicable to the operation of a school as established by the Board of Education
• Supervises and maintains upkeep and cleanliness of facilities
• Follows any further rules or requirements as set forth by the Principal
• Performs any other tasks as required by the Principal

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an all-inclusive or exhaustive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Terms Of Employment

Salary, days and work year as established by the Lamar County Board of Education

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Mississippi Department of Education and the Lamar County School Board policy on Evaluation of Employees.