Secretary 2 (Office/On-site) - #250508-7539CL-001

Connecticut; Bridgeport (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

Join the State of Connecticut as a Secretary 2, where you will provide essential secretarial support in a dynamic public sector environment. This full-time role involves typing, organizing, and managing office functions to enhance operational efficiency. Ideal candidates will possess strong communication skills and a background in office support. Enjoy professional growth and a healthy work/life balance while contributing to meaningful community service.

Benefits

Professional Growth Opportunities

Healthy Work/Life Balance

Qualifications

• Three years of experience in office support or secretarial work.
• One year as a Secretary 1 or equivalent.

Responsibilities

• Typing correspondence, reports, and drafts.
• Designing and maintaining office filing systems.
• Greeting visitors and answering phones.

Skills

Interpersonal

Oral Communication

Written Communication

Scheduling

Office Procedures

Education

College Coursework in Secretarial Sciences

Tools

Office Software

Job description

Introduction

Are you a state employee? Are you a self-starter? Do you want to make a difference while participating in a dynamic and reciprocal human services environment in the public sector? If so, we want you to become part of our team as a Secretary 2! The State of Connecticut Department of Children and Families (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. Our family-centered, strength-based approach to our work seeks to improve the well-being of the children and families we serve. We are currently recruiting to fill anticipated vacancies for Secretary 2 roles across all our locations.

These will be first shift, full-time positions (40 hours per week), with a Monday through Friday schedule. Schedules will be based on operational needs and may include non-standard start and end times, holidays, and weekends. Work locations will be in offices located in the following regions:

• Region 1: Bridgeport and Norwalk
• Region 2: Milford and New Haven
• Region 3: Middletown, Norwich, and Windham (Willimantic)
• Region 4: Hartford and Manchester
• Region 5: Danbury, Torrington, and Waterbury
• Region 6: New Britain and Meriden

What We Can Offer You

Visit our new State Employee Benefits Overview page! Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. We offer professional growth and development opportunities and a healthy work/life balance for all employees.

Selection Plan

To be considered, you must be a current State of Connecticut employee with at least six months of full-time or equivalent service, meet the minimum qualifications listed, and specify your qualifications on your application. For assistance, consult our Applicant Tips on How to Apply and visit our Applicant Reference Library.

Ensure you meet the minimum qualifications by the job closing date and list your educational credits accurately. Resumes are not accepted during the initial application process, but additional documentation may be requested later.

Select all locations and shifts you are willing to work on your application. All materials must be received by the deadline. Late submissions are rarely accepted. For updates, check your Personal Status Board and email.

After applying, you may need to complete additional Referral Questions. Prepare for interviews by reviewing our Interview Preparation Guide. Stay connected and monitor your status regularly.

Position Details

This role involves performing a full range of secretarial support functions, including:

• Typing correspondence, reports, bills, and drafts from various sources
• Designing and maintaining office filing systems
• Composing complex letters and memoranda
• Compiling information and preparing reports
• Greeting visitors and answering phones
• Coordinating meetings and taking minutes
• Managing office supplies, equipment, and budget

Knowledge, Skills, and Abilities

Candidates should have substantial knowledge of office procedures, proper grammar, business communication, and office software. Skills include interpersonal, oral, and written communication, scheduling, and operating office equipment. Ability to prioritize, operate electronic devices, and take notes is essential.

Qualifications

General Experience: Three years of experience in office support or secretarial work.

Special Experience: One year as a Secretary 1 or equivalent.

Substitutions: College coursework in secretarial sciences may substitute for experience at a rate of 15 semester hours per half-year of experience, up to two years.

Preferred Qualifications

• Managing complex administrative tasks
• Organizing meetings and tracking follow-up actions
• Effective communication with diverse individuals
• Proficiency with office software and digital tools
• Handling sensitive and confidential information

Conclusion

The State of Connecticut is an affirmative action/Equal Opportunity employer. We encourage applications from women, minorities, and persons with disabilities.