Secretary - 10 Month (26-27)

South Mecklenburg High School; Charlotte (NC); On-site; USD 32,000 - 42,000; Part time

Job summary

South Mecklenburg High School is seeking a capable secretary to support the administrative staff. The role involves handling front-desk inquiries, operating office equipment, preparing reports and agendas, and maintaining student records and filing systems.

The position requires a high school diploma or GED with secretarial coursework and at least one year of related experience in a school setting. Additional duties include payroll processing and ensuring regulatory compliance where applicable.

Qualifications

• High School Diploma or GED with Secretarial Coursework.
• One year of related experience required.
• Secretarial experience in a school setting.

Responsibilities

• Acts as receptionist, responds to requests and inquiries and assists visitors with directions and information.
• Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.
• Prepares reports, handbooks and agendas.
• Maintains filing and student records and updates annually.
• Distributes report cards and other quarterly reports.
• May process payroll.

Skills

Receptionist duties

Office equipment operation

Data entry

Report preparation

Training staff

Education

High School Diploma or GED

Secretarial coursework

Tools

Typewriters

Photocopiers

Calculators

Computers

Job description

Starting Date: Immediately

Job Description

Summary: To perform a variety of basic secretarial activities in support of technical, professional and supervisory staff within a department or school site; and to provide processing and data entry support; and to provide information and assistance to faculty, staff, students and parents.

This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management.

This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Principal prior to implementation.

Essential Duties: (These duties represent a sample and may vary by position.)

• Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information.
• Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.
• Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms.
• Prepares reports, handbooks and agendas.
• Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate.
• Opens, sorts and distributes incoming mail.
• Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data.
• Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate.
• Orders, stores and issues supplies and materials; maintains office supply inventory records.
• Maintains copier maintenance and monitors staff usage.
• Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students.
• Creates and maintains bulletin boards.
• Responds to emergencies, such as bomb threats and lock downs.
• Assists with safety audits.
• Enrolls and withdraws students.(Elementary)
• May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports).
• Maintains all aspects of student files.(Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary)
• Maintains copier maintenance and monitors staff usage.
• Maintains all administrative and staff files.
• Meets with new parents and students to begin registration and orientation process.
• Issues work permits.(High School)
• Processes free/reduced lunch forms.
• Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools)
• Cross-trained in financial procedures to serve as back-up.
• Issues work Permits and Driver’s Eligibility Certificates. (High School)
• Insures compliance with federal, state, local and school system rules and regulations.
• Assists students with minor injuries; dispenses medications according to physician’s directions, calls parents as needed.
• Screens telephone callers, responds to complaints and requests for information on regulations, procedures.Refers others to appropriate personnel.
• Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school’s point person for articulation and adherence to guidelines.
• Distributes report cards and other quarterly reports.
• May process payroll.
• Performs related as assigned.

Education and Experience:

Minimum

• High School Diploma or G.E.D. with Secretarial Coursework
• One year of related experience required.
• Secretarial experience in a school setting

Licensing / Certification Requirements: N/A

Secretary - 10 Month (26-27)

Charlotte-Mecklenburg Schools Charlotte-Mecklenburg Schools - Charlotte, North Carolina Open in Google Maps

Job Details

Job ID: 5990815 Application Deadline: Dec 12, 2026 4:59 AM (UTC) Posted: Nov 12, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Summary: To perform a variety of basic secretarial activities in support of technical, professional and supervisory staff within a department or school site; and to provide processing and data entry support; and to provide information and assistance to faculty, staff, students and parents.

This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management.

This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Principal prior to implementation.

Essential Duties: (These duties represent a sample and may vary by position.)

• Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information.
• Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.
• Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms.
• Prepares reports, handbooks and agendas.
• Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate.
• Opens, sorts and distributes incoming mail.
• Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data.
• Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate.
• Orders, stores and issues supplies and materials; maintains office supply inventory records.
• Maintains copier maintenance and monitors staff usage.
• Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students.
• Creates and maintains bulletin boards.
• Responds to emergencies, such as bomb threats and lock downs.
• Assists with safety audits.
• Enrolls and withdraws students.(Elementary)
• May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports).
• Maintains all aspects of student files.(Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary)
• Maintains copier maintenance and monitors staff usage.
• Maintains all administrative and staff files.
• Meets with new parents and students to begin registration and orientation process.
• Places test labels on kardex.
• Issues work permits.(High School)
• Processes free/reduced lunch forms.
• Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools)
• Cross-trained in financial procedures to serve as back-up.
• Issues work Permits and Driver’s Eligibility Certificates. (High School)
• Insures compliance with federal, state, local and school system rules and regulations.
• Assists students with minor injuries; dispenses medications according to physician’s directions, calls parents as needed.
• Screens telephone callers, responds to complaints and requests for information on regulations, procedures.Refers others to appropriate personnel.
• Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school’s point person for articulation and adherence to guidelines.
• Distributes report cards and other quarterly reports.
• May process payroll.
• Performs related as assigned.

Education and Experience:

Minimum

• High School Diploma or G.E.D. with Secretarial Coursework
• One year of related experience required.

Desired

• Associate degree
• Secretarial experience in a school setting

Licensing / Certification Requirements: N/A

Position Type: Not provided Job Categories:

Support Staff > Secretary

Job Requirements

Contact Information

• CMS Staff
• 600 E. Fourth Street
• Fifth Floor
• Charlotte, North Carolina 28202
• Phone: [phone]
• Email: [e-mail]

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