Secretary 1

Coos Bay SD 9; Coos Bay (OR); On-site; USD 40,000 - 52,000; Full time

Job summary

Coos Bay SD 9 Marshfield Junior High in Coos Bay, Oregon is seeking a Secretary 1 to support the school office and education programs. The role reports to Building Admin, Principal, and is aligned with the E- Secretary 1 salary schedule.

The position requires strong clerical skills, data entry, and effective communication with students, staff, and families. The department emphasizes confidentiality and multi-tasking within a busy school setting.

Qualifications

• High school diploma or GED and at least one year related clerical experience.
• Ability to accurately enter and retrieve computerized data.
• Prior successful experience working in a school or office setting strongly preferred.
• Fluent English communication and ability to multi-task.

Responsibilities

• The secretary will maintain a smooth and efficient office to support student education.
• Handle general clerical tasks and data entry processes.
• Communicate effectively with students, staff and community.
• Assist with basic health room tasks or duties delegated by a school nurse.

Skills

Typing

Clerical skills

Data entry

Communication

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Email

Job description

Secretary 1

Coos Bay SD 9 Marshfield Junior High - Coos Bay, Oregon Open in Google Maps

This job is also posted in Coos Bay SD

Job Details

Job ID: 5942534

Application Deadline: Posted until filled

Re-Posted: Sep 30, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Title:

Secretary

Reports To:

Building Admin, Principal

Department/ Location:

As Assigned

Bargaining Unit:

? OSEA 33

Hours / FTE:

35.8hours per week/ .896 FTE

Salary Schedule:

E- Secretary 1

Job Category:

? Classified- other than 12 month

POSITION DESCRIPTION

The secretary will ensure a smooth and efficient office so that the maximum positive impact on the education of students can be realized.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • High school diploma or General Education Diploma (GED) and at least one-year related experience in typing, general clerical training or equivalent combination of education and experience.
  • Ability to accurately enter and retrieve computerized data.
  • Prior successful experience working in a school or office setting strongly preferred.
• Interpersonal Skills:
  • Works well with others from diverse backgrounds.
  • Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. This includes through in person communication, in writing and through web-based platforms.
• Language Skills:
  • Ability to communicate fluently verbally and in writing in English.
  • Ability to respond to common inquiries or complaints, process requests and reports from students, parents, staff, regulatory agencies or members of the community.
  • Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals.
  • Ability to prepare general correspondence and maintain school records and files and handle multi step processes.
• Mathematical Skills:
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, and common fractions and decimals.
  • Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability:
  • Ability to apply common sense understanding to interpret instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills:
  • General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, and word processing software.
  • Ability to type accurately and proficiently.
• Other Skills and Abilities:
  • Ability to appropriately communicate with students, teachers, parents, and members of the community.
  • Ability to multi-task and exercise good judgment while working in a dynamic environment.
  • Ability to maintain regular attendance in order to preserve continuity.
  • Ability to perform basic first aid and health room tasks or perform delegated duties that may be assigned by a school nurse.

• Certificates, Licensure, Registrations:
  • Certificates as determined by the district including the ability to obtain: a valid First Aid/CPR card

PHYSICAL REQUIREMENTS

Frequency Key: None (N); Occasional - up to 25% of shift (O); Intermittently – up to 50% of shift (I); Frequently – up to 75% of shift (F).

Activity

Frequency

Activity

Frequency

Bend

I

Lift/Carry 0-10 lbs.

F

Twist

F

Lift/ Carry 11-25 lbs.

F

Squat

I

Lift/ Carry 26-40 lbs.

I

Kneel

I

Lift/ Carry 40-100 lbs.

O

Climb

O

Stand

I

Reach Above Shoulders

O

Walk

I

Grip/Grasp

F

Sit

F

Extend/Flex Neck

F

Drive

O

Use Dominant Hand

F

Perform Repetitive Hand Motions

F

Use Non-Dominant Hand

F

Keyboard/ Mouse Work

F

Ability to See

F

Ability to Hear

F

ENVIRONMENTAL ELEMENTS

The work environment is an office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) combined with the standard school setting. The noise level in the work environment is usually low to moderate and occasionally high depending upon student population and activities. The employee may be exposed to blood borne pathogens. Primary work will be an office environment where extreme temperatures are relatively nonexistent. Employee may be exposed to extreme temperatures and dusty conditions within record storage facilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.

The Coos Bay School District does not discriminate on any basis listed below and prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status, or because of the perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates. The district prohibits discrimination and harassment, including but not limited to; in employment, assignment and promotion of personnel; in educational opportunities and services offered students; in student assignments to schools and classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in accommodating the public at public meetings

Position Type: Full Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Michelle Barton , Director of Human Resources
• Coos Bay Schools Administration Offices
• Coos Bay, Oregon 97420
• Phone: [phone] x1110
• Email: [e-mail]