Secretary

State of West Virginia; West Virginia; On-site; USD 32,000 - 42,000; Full time

Job summary

William R. Sharpe, Jr. Hospital in Weston, West Virginia, is seeking an administrative assistant to support the Statewide and Hospital Forensic Coordinator.

You will handle phone calls, schedule meetings, evaluations and hearings for facilities housing forensic patients, and keep forensic files up to date.

Qualifications include a high school diploma and at least one year of clerical experience; candidates may undergo drug screening and background checks.

Qualifications

• High school diploma or the equivalent.
• One year of full-time or equivalent clerical/office support experience.

Responsibilities

• Provides administrative assistant/secretarial support to the Statewide and Hospital Forensic Coordinator.
• Handles phone calls and schedules meetings, evaluations, and hearings for facilities housing forensic patients.
• Assists in keeping forensic files up to date and maintains highly confidential information.
• Coordinates appointments and information, creates and maintains electronic and paper files on correspondence, policies and procedures.
• Submits updates from the treatment team and mental health center to the court.

Education

High school diploma or the equivalent

Job description

General Description

Provides administrative assistant/secretarial support to the Statewide and Hospital Forensic Coordinator. Handles phone calls and schedules meetings, evaluations, and hearings for all facilities housing forensic patients throughout the state when necessary. Assists in keeping forensic files up to date. Handles highly confidential information, personnel and fiscal issues. Coordinates and schedules, appointments, meetings, and information. Creates and maintains electronic and paper files on correspondence, policies and procedures, reports, develops meeting agendas, maintains patient and employee records including time, schedules, and attendance. Submits updates from the treatment team and mental health center to the court. Perform any other duties associated with the position. Mandatory overtime may be required per operational needs. Applicants selected for employment must complete a chemical urinalysis and breath analysis drug screening test. All employees shall be subject to drug and alcohol testing for probable causes, as set forth in agency and bureau policies. Applicants selected must successfully complete a background check. This is a tobacco free facility.

SHRP27004-B

Position 0512P01532

Minimum Qualifications

Education

High school diploma or the equivalent.

Licensure/Certifications

None.

Experience

One (1) year of full-time or equivalent part-time experience performing clerical duties or office support work.

Substitution Information

Additional education may substitute for the required experience based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

About the Organization

William R. Sharpe, Jr. Hospital, located in Weston, West Virginia, is a 200-bed acute psychiatric care facility owned and operated by the West Virginia Department of Health Facilities. William R. Sharpe, Jr. Hospital holds accreditation from The Joint Commission and certification by the Centers for Medicaid and Medicare Services (CMS). The hospital offers a wide range of services to patients either committed to the hospital through civil commitment or, in the case of forensic patients, ordered through the judicial system. Through ongoing collaboration with West Virginia University's Department of Behavioral Medicine & Psychiatry, a variety of medical and clinical professionals partner with the hospital's own staff to work diligently with patients to achieve a smooth transition back to the community after discharge.