Secretary

South Texas College; Texas; On-site; USD 18,000 - 26,000; Full time

Job summary

South Texas College is seeking a Staff Secretary for the Starr County Campus. The role provides essential secretarial support, handles correspondence, greets visitors, and answers questions in a courteous, professional manner.

You will prepare documents, manage time-sensitive files, and maintain confidential materials with accuracy. The position requires a college certificate, at least 30 earned college hours, and a minimum of one year of professional work experience.

Qualifications

• College certificate required; minimum 30 earned college hours.
• At least 1 year of work experience in a professional setting.
• Strong communication and interpersonal skills; proficiency with Microsoft Office.

Responsibilities

• Interact with the public in a positive manner and answer questions about department matters.
• Compose or transcribe correspondence and other materials from rough drafts.
• Greet students and visitors, determine their needs, and direct them accordingly.
• Provide information and assistance to faculty, staff and students; answer telephone inquiries.

Skills

Excellent communication

Interpersonal skills

Time management

Organizational skills

Education

College Certificate

30 credit hours minimum

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Special Instructions

Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts

Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign Transcripts

Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Starr County Campus

General Statement of Job

The Staff Secretary performs secretarial duties in department.

Specific Duties and Responsibilities

• Interacts with public in a positive manner and answers questions regarding department matters.
• Composes or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Greets students and visitors, determines nature of business, and directs visitors to destination.
• Assists and answers questions for faculty, staff and students.
• Answers telephone to provide information, take message, or transfer calls.
• Monitors and manages inventory and supplies, re-orders and stocks items as needed.
• Process travel vouchers for staff.
• Makes travel arrangements and determines per diem for staff travel.
• Participates in proofreading reports, program revisions or other related documents, maintains files of specified and confidential materials.
• Maintains time records for department staff.
• Performs other duties appropriate to division/department needs.

Required Education and Experience

• College Certificate
• A minimum of 30 earned college hours
• At least one (1) year of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to work with minimal supervision.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.

Physical Requirements

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
• Pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Holding, or otherwise working, primarily with the whole hand.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Extending hand(s) and arm(s) in any direction.
• Substantial movements (motions) of the wrist, hands, and/or fingers.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting and standing particularly for sustained periods of time.
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation $16.25 Desired Start Date November 23, 2026 Posting Close Date (No Close Date if Blank) 11 November 2026 11:59pm

Founded in 1993, South Texas College offers more than 127 degree & certificate options, including associate degrees in a variety of liberal art, social science, business, math, science, technology, advanced manufacturing, and allied health fields of study. Additionally, South Texas College is the only community college in the State of Texas to offer 5 baccalaureate degrees. South Texas College has a faculty and staff of more than 2,200 to serve the college’s five campuses, two higher education centers, and one virtual campus. Since 2000, the Dual Credit Programs has served 130,000 high school students at 70 high school partners, saving families over $340 million dollars in tuition.