Secretary

Kootenai County; Idaho; On-site; USD 23,000 - 27,000; Full time

Benefits offered by this job

Health care for dependents

PERSI retirement plan

Paid time off

Job summary

You will join the Prosecuting Attorney Office as a Secretary in Kootenai County, Idaho, supporting essential legal operations. The position offers competitive hourly pay and a comprehensive benefits package, including a free medical clinic for employees and dependents, a retirement program, and PTO.

You’ll be part of a team known for excellence and community commitment. Primary duties include handling calls, drafting legal documents, scheduling, file management, and data entry, with

Qualifications

• High school diploma or GED required.
• At least 6 months of clerical, secretarial, or office support experience.
• Completion of a one-year secretarial program preferred but not required.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Basic knowledge of legal terminology and office procedures is a plus.
• Proficiency in Microsoft Office (Word, Outlook, Excel).

Responsibilities

• Answer and route incoming calls; greet and assist visitors.
• Draft, edit, and format legal documents including summonses, motions, complaints, and subpoenas.
• Review and proofread documents for accuracy, grammar, and correct legal formatting.
• Schedule appointments, coordinate meetings, and manage department calendars.
• Open, sort, and distribute incoming mail; prepare and send outgoing mail.
• Maintain organized legal files—electronic and physical.
• Enter data into department systems, generate reports, and update records.
• Monitor and maintain office supplies and equipment.
• Provide general office support including photocopying, scanning, faxing, filing, and collating.
• Assist other administrative staff during absences or high-volume periods.

Skills

Written and verbal communication

Organizational skills

Time management

Education

High school diploma or GED

Secretarial program (1 year)

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Prosecuting Attorney Office: Secretary

Are you a detail-oriented multitasker with an interest in the legal field? We’re looking for an enthusiastic Secretary to join our team and support essential legal operations. This is your chance to become part of a team that is renowned for its excellence and commitment to the community.

Why You’ll Love This Opportunity:

• Competitive Pay:$16.52 to $19.65 per hour, depending on experience.
• Amazing Benefits: Enjoy an exceptional benefits package including health carefor eligible employees and their dependents at our free medical clinic offering primary care, select medications, select lab services, and more.
• Generous Paid Time Off: Full-time employees earn up to 8 hours of vacation each month, with increases based on years of service—because we believe in giving you the time to recharge!
• Secure Your Future: Enjoy peace of mind with a robust retirement plan through the Public Employees Retirement System of Idaho (PERSI), helping you plan for a comfortable future.
• Career Growth: Opportunities for career advancement and public student loan forgiveness eligibility.

What You’ll Do:

• Answer and route incoming calls; greet and assist visitors.
• Draft, edit, and format legal documents including summonses, motions, complaints, and subpoenas.
• Review and proofread documents for accuracy, grammar, and correct legal formatting.
• Schedule appointments, coordinate meetings, and manage department calendars.
• Open, sort, and distribute incoming mail; prepare and send outgoing mail.
• Maintain organized legal files—both electronic and physical.
• Enter data into department systems, generate reports, and update records.
• Monitor and maintain office supplies and equipment.
• Provide general office support including photocopying, scanning, faxing, filing, and collating.
• Assist other administrative staff during absences or high-volume periods.
• Take a closer look at the full job description to see if this role is the right fit for you

Do you qualify?

• High school diploma or GED required.
• At least 6 months of clerical, secretarial, or office support experience.
• Completion of a one-year secretarial program (preferred but not required).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Basic knowledge of legal terminology and office procedures (a plus).
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.

Why You’ll Love Working Here:

You’ll be working in Kootenai County, one of the most picturesque places in northern Idaho! Nestled among scenic mountains and over 20 pristine lakes, our county is an outdoor enthusiast's dream. Located in Coeur d'Alene, you’ll enjoy a low crime rate, access to stunning natural beauty, and a peaceful, friendly community—making it the ideal place to work and live.

Candidates for employment must successfully complete the County's pre-employment background and drug screening.

Questions?

Reach out to our Human Resources team at [phone] or email [e-mail].

Equal Opportunity Employer/Vets Preference/Drug-Free Workplace