Secretary

Columbus Elementary; Chariton (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

Columbus Elementary in Chariton, IA is seeking a Secretary to manage a busy school office. You will answer phones, maintain student and staff records, and assist with administrative tasks under the supervisor’s direction.

The role requires organizational skills, accuracy in recordkeeping, and adherence to district policies. A high school diploma and computer literacy are essential, with district trainings completed as required.

Qualifications

• High school diploma or equivalent coursework in office practices.
• Knowledge of computers, software programs, database, and spreadsheets.
• Ability to effectively communicate with students, parents, & faculty.
• CCSD assigned trainings, including Bloodborne Pathogens, Chariton Code of Conduct, Chariton Tobacco & Substance Abuse, and Child Abuse.

Responsibilities

• Performs usual office routines and maintains clerical records.
• Answers phones, directs calls, and manages messages.
• Maintains faculty, student, and visitor records using campus software.
• Handles correspondence and attendance logs for students and staff.
• Maintains purchasing procedures and financial transaction records for the building.

Skills

Computer literacy

Communication

Organization

Education

High school diploma or equivalent

Tools

Bloodborne Pathogens

Chariton Code of Conduct

Chariton Tobacco & Substance Abuse

Child Abuse training

Job description

Secretary

TeachIowa Chariton Comm School District - Chariton, Iowa Open in Google Maps

This job is also posted in TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5954562

Application Deadline: Posted until filled

Posted: Yesterday

Starting Date: Nov 9, 2026

Job Description

Basic Function : Fulfill the essential functions, as set forth in this job description, while maintaining a professional school administrative office atmosphere.

Essential Performance Responsibilities

• Performs usual office routines.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Maintains faculty, student, and visitor records as required using Infinite Campus or other necessary recordkeeping tools.
• Receives and routes all incoming correspondence.
• Maintains a daily attendance log for students, and all staff assigned to the building (administrators, teachers, classified, and substitutes.)
• Operates word processors, computers, calculators, copiers, and facsimile machines.
• Assists in preparing instructional materials as requested by the administrator.
• Fulfills the duties of the nurse in her absence. Obtains proper medication administration certificate and any other certification that may be required.
• Coordinates and maintains cumulative student folders and special education files.
• Registers all students.
• Maintains purchasing procedures and accurate records of financial transactions for the building.
• Maintains confidentiality in all school building operations.
• Adheres to applicable state and federal laws, rules and regulations, district board policies, and administrative rules.
• Demonstrates organization and professionalism in fulfilling responsibilities for the job.
• Completes required local state & federal reports as requested by the administrator.
• Performs duties and responsibilities as assigned by building administrator or superintendent.

Specifications/Qualifications

• High school diploma or equivalent coursework in office practices
• Knowledge of computers, software programs, database, and spreadsheets
• Ability to effectively communicate with students, parents, & faculty
• CCSD assigned trainings, including but not limited too; Bloodborne Pathogens, Chariton Code of Conduct, Chariton Tobacco & Substance Abuse, and Child Abuse.

Physical Requirements

Physical requirements vary by individual job assignment but requires a minimum of the following physical requirements

Manual Dexterity

• Telephone
• Computer
• Other

Working Conditions

The work is performed in a typical office environment.

Terms of Employment

Salary and work year to be established by the board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of support services personnel

It is the policy of the Chariton Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the district’s Equity Coordinator.

Position Type: Full-time

Job Categories:

Classroom Teacher > Elementary

Support Staff > Clerical

Support Staff > Secretary

Contact Information

• Jayme Braida , Columbus Principal
• Columbus Elementary
• Phone: [phone]
• Email: [e-mail]