Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

GNO Inc.; Bright (IN); On-site; USD 29,000 - 61,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to perform essential office functions. This role involves managing schedules, organizing files, and providing customer service while operating various office equipment. The ideal candidate will thrive in a dynamic environment, assisting with payroll, coordinating events, and supervising clerical staff. Join a supportive team where your contributions will enhance operational efficiency and foster a welcoming atmosphere for clients and visitors alike. If you are organized, proactive, and passionate about administration, this opportunity is perfect for you.

Qualifications

• Experience in administrative functions like scheduling and correspondence.
• Strong customer service and organizational skills required.

Responsibilities

• Perform routine administrative tasks and manage office operations.
• Supervise clerical staff and coordinate office activities.

Skills

Office Equipment Operation

Database Management

Word Processing

Customer Service

Payroll Processing

Project Management

Supervisory Skills

Event Coordination

Education

High School Diploma

Associate Degree in Office Administration

Tools

Fax Machines

Copiers

Electronic Mail Systems

Job description

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

What is this job like?

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Order and dispense supplies.
• Provide services to customers, such as order placement or account information.
• Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
• Use computers for various applications, such as database management or word processing.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Prepare conference or event materials, such as flyers or invitations.
• Establish work procedures or schedules and keep track of the daily work of clerical staff.
• Supervise other clerical staff and provide training and orientation to new staff.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Manage projects or contribute to committee or team work.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Conduct searches to find needed information, using such sources as the Internet.
• Prepare and mail checks.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Learn to operate new office technologies as they are developed and implemented.
• Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Arrange conference, meeting, or travel reservations for office personnel.
• Take dictation in shorthand or by machine and transcribe information.
• Complete forms in accordance with company procedures.
• Train and assist staff with computer usage.
• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Make copies of correspondence or other printed material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, or other information.
• Create, maintain, and enter information into databases.
• Develop or maintain internal or external company Web sites.
• Maintain scheduling and event calendars.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Local Wage Data

Showing wage data for: New Orleans

Entry: $29,000

Median: $41,000

High: $60,790

Hourly Wage: $13.94 - $19.71 - $29.23

Education Pathways

Check out local colleges and training programs that will get you started on the path to this career.