Secretarial Support III - Court Administration

COUNTY OF LEHIGH; Allentown (Lehigh County); On-site; USD 27,000 - 39,000; Full time

Job summary

COUNTY OF LEHIGH in Allentown, PA seeks a Secretarial Support 3 to assist Juvenile Court operations. You will attend hearings with the Juvenile Hearing Officer, prepare cases with organized exhibits, and note potential issues for officers during proceedings.

You will search dockets, ensure court orders are accurate, reconcile exhibits with orders, and calendar subsequent events. A Paralegal certificate and AA degree or equivalent with related experience are required.

Qualifications

• Paralegal certificate required.
• AA degree or equivalent with related experience considered.
• Experience with court procedures is a plus.

Responsibilities

• Attend court hearings with Juvenile Hearing Officer.
• Prepare cases for Court including organization of exhibits and notes for Juvenile Hearing Officers.
• Search criminal docket for parties prior to court proceeding.
• Ensure accuracy of court orders and reconcile exhibits with court findings.
• Schedule events and calendar for the Juvenile Hearing Officer.
• Conduct legal research as needed and communicate outcomes to scheduling.
• Perform other related work as required.

Education

Paralegal certificate

Associate's degree or equivalent

Job description

• The Secretarial Support 3 is responsible for clerical work, performing substantive processing work in the area of specialization.
• Attend court hearings with Juvenile Hearing Officer.
• Prepare cases for Court including organization of exhibits and making notes for Juvenile Hearing Officers regarding potential issues of concern. Search criminal docket for parties prior to court proceeding.
• Ensure accuracy of court orders issued, including parties present and excused in court, identification of issues decided in court, and reconciling exhibits entered with court order and other required findings as appropriate.
• Preparing court orders based on stipulations in court. Composition of continuance orders and medical orders.
• Proofing court orders including confirmation of accurate placement and recommended services being noted.
• Scheduling of next events during the court proceeding and calendaring for the Juvenile Hearing Officer as follow-up.
• Ensure court orders are in compliance with applicable rules governing juvenile dependency matters and performing legal research as needed.
• Communicating outcomes of hearings to the Operations Support Officer for scheduling.
• Perform other related work as required.

Summary

• The Secretarial Support 3 is responsible for clerical work, performing substantive processing work in the area of specialization.

Essential Duties

• Attend court hearings with Juvenile Hearing Officer.
• Prepare cases for Court including organization of exhibits and making notes for Juvenile Hearing Officers regarding potential issues of concern. Search criminal docket for parties prior to court proceeding.
• Ensure accuracy of court orders issued, including parties present and excused in court, identification of issues decided in court, and reconciling exhibits entered with court order and other required findings as appropriate.
• Preparing court orders based on stipulations in court. Composition of continuance orders and medical orders.
• Proofing court orders including confirmation of accurate placement and recommended services being noted.
• Scheduling of next events during the court proceeding and calendaring for the Juvenile Hearing Officer as follow-up.
• Ensure court orders are in compliance with applicable rules governing juvenile dependency matters and performing legal research as needed.
• Communicating outcomes of hearings to the Operations Support Officer for scheduling.
• Perform other related work as required.

Supervisory Responsibilities

• The Secretarial Support 3 has supervisory responsibility for approximately 0 direct reports.

Qualifications

• To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.
• Paralegal certificate (required).

Education/Experience

• Associate's degree (AA) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Salary: $23.94 - $23.94 per hour