Secretarial Support III - Court Administration

Lccpa; Allentown (Lehigh County); On-site; USD 36,000 - 52,000; Full time

Job summary

Lccpa in Allentown, PA seeks a Secretarial Support 3 to perform clerical duties and substantive processing in juvenile court matters. The role includes attending hearings, organizing exhibits, preparing and proofreading court orders, and scheduling follow-up actions under supervision of the Juvenile Hearing Officer.

Ideal candidates will have an AA or equivalent or 6 months to 1 year of related experience, with strong attention to detail and familiarity with court processes.

Qualifications

• Must have associate degree or equivalent, or 6 months to 1 year related experience.

Responsibilities

• Attend court hearings with Juvenile Hearing Officer.
• Prepare cases for court; organize exhibits and note potential issues for Juvenile Hearing Officers.
• Ensure accuracy of court orders issued, including parties present and reconciling exhibits with court order.
• Prepare court orders based on stipulations in court.
• Proof court orders and confirm placement and recommended services.
• Schedule next events during proceedings and calendar for the Juvenile Hearing Officer.
• Ensure orders comply with juvenile dependency rules and perform legal research as needed.
• Communicate hearing outcomes to the Operations Support Officer for scheduling.
• Perform other related work as required.

Skills

Clerical skills

Legal document handling

Court scheduling

Attention to detail

Education

Associate degree or equivalent

Job description

Summary:

• The Secretarial Support 3 is responsible for clerical work, performing substantive processing work in the area of specialization.

Essential Duties:

• Attend court hearings with Juvenile Hearing Officer.


• Prepare cases for Court including organization of exhibits and making notes for Juvenile Hearing Officers regarding potential issues of concern. Search criminal docket for parties prior to court proceeding.


• Ensure accuracy of court orders issued, including parties present and excused in court, identification of issues decided in court, and reconciling exhibits entered with court order and other required findings as appropriate.


• Preparing court orders based on stipulations in court. Composition of continuance orders and medical orders.


• Proofing court orders including confirmation of accurate placement and recommended services being noted.


• Scheduling of next events during the court proceeding and calendaring for the Juvenile Hearing Officer as follow-up.


• Ensure court orders are in compliance with applicable rules governing juvenile dependency matters and performing legal research as needed.


• Communicating outcomes of hearings to the Operations Support Officer for scheduling.


• Perform other related work as required.

Supervisory Responsibilities:

• The Secretarial Support 3 has supervisory responsibility for approximately 0 direct reports.

Qualifications:

• To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education/Experience:

• Associate's degree (AA) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.