Seasonal Security & Risk Management Administrative Specialist

Natural and Cultural Resources; North Carolina; On-site; USD 35,000 - 37,000; Full time

Job summary

The North Carolina Zoo is expanding, offering an exciting Seasonal Security and Risk Management Administrative Specialist opportunity. You will support the Security and Risk Management Director with administrative and operational tasks, maintaining accurate records, coordinating safety documentation, incident reporting, and compliance activities for guests, staff, volunteers, facilities, and collections.

This 11-month role requires strong organizational skills, proficiency in Microsoft Office

Qualifications

• High School diploma or GED required.
• Minimum two years related administrative experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide general administrative support to the Security and Risk Management department.
• Maintain records for incident reports, investigations, and safety documentation.
• Manage calendars, schedule meetings, and coordinate training sessions.
• Assist with logging, tracking, and filing security incidents.

Education

High School diploma or GED

Job description

Agency Dept of Natural and Cultural Resources Division Job Classification Title Administrative Specialist I (NS) Position Number Grade NC08

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team!

Description of Work

The North Carolina Zoo is expanding, making this an exciting opportunity to join our team. We are seeking a dynamic, efficient, and enthusiastic individual to serve as a Seasonal Security and Risk Management Administrative Specialist. In this role, the Administrative Specialist supports the Security and Risk Management Director by providing administrative and operational support that contributes to a safe and secure environment inclusive of guests, employees, volunteers, facilities, animal collection, plant collection, and art collection. Responsibilities include maintaining accurate records, coordinating safety and security documentation, supporting incident reporting, and assisting with compliance, risk assessments, and emergency preparedness activities. This position works under the direct supervision of the Security and Risk Management Director and is expected to collaborate effectively with coworkers, demonstrate strong motivation, and—once trained—perform duties with professionalism and a high level of independence.

Key Responsibilities

• Provide general administrative support to the Security and Risk Management department.
• Maintain organized records for incident reports, investigations, and safety documentation.
• Prepare correspondence, reports, and meeting minutes.
• Manage calendars, schedule meetings, and coordinate training sessions.
• Assist with logging, tracking, and filing security incidents, accidents, and near‑miss reports.
• Support risk assessments and audits by compiling data and documentation.
• Monitor compliance with safety policies, procedures, and regulatory requirements.
• Assist with emergency planning documentation and updates.
• Act as a point of contact between security staff, zoo departments, and external stakeholders.
• Assist with communication of safety notices, procedures, and policy updates.
• Coordinate contractor and visitor access documentation where required.
• Maintain databases related to security, incidents, and risk management.
• Generate routine reports for management review.
• Track trends in incidents and assist with basic analysis.
• Assist in organizing security drills, safety training, and induction programs.
• Maintain training attendance records and certifications.
• Support accreditation, insurance, and regulatory compliance documentation.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $17.00 - $18.00 per hour

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required.

Management Prefers Experience in an administrative or office support role. Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems. Experience coordinating meetings, training sessions, or staff records.

Position & Physical Requirements

Must be available to work a diverse work schedule, Monday–Friday from mid‑January through mid‑December; may work weekends and holidays if needed. This is an 11 month position. Must comply with NC Zoo Dress Code and Appearance Policy, including all Zoo policies and guidelines. Ability to handle sensitive and confidential information. Ability to work calmly under pressure and manage competing priorities. Must possess sufficient cognitive ability, auditory and visual acuity, and communication skills to perform essential duties and follow general safety practices. Must have the ability to navigate paved as well as rough or uneven pathways. Ability to work in extreme weather conditions typical to Central NC (heat, rain, or cold) and stand or walk for extended periods. Must be willing and able to work varied and long shifts, including holidays, weekends, and special events as needed. Must be able to work in a variety of physical positions, including sitting, bending, reaching, standing, walking, and lifting or carrying 30 lbs. Must be at least 18 years of age.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High School or General Education Development (GED) diploma AND Two years of related administrative experience OR An equivalent combination of education and experience If there are no qualified candidates remaining in the applicant pool who meet the minimum Education and Experience or Knowledge, Skills and Abilities required for the position, the agency may consider for this position a trainee who does not meet the minimum requirements. Salary for a trainee may be set at a lower level than the classification salary range and recruitment range that is listed in the posting with the salary being adjusted up accordingly as the trainee has obtained the necessary additional education and experience to fully meet the minimum qualifications as outlined in the classification specification.

Division Description

The North Carolina Zoological Park exists for the enjoyment, education and inspiration of all our citizens and visitors. The mission of the zoo is to conserve and protect representative examples of natural beauty, endangered and threatened plant and animal species, and ecological features of the continents it represents. Learn about the NC ZOO: https://www.nczoo.org

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

Veteran's and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

CONTACT INFORMATION

N.C. Department of Natural and Cultural Resources Division of the North Carolina Zoo 4401 Zoo Parkway Asheboro, NC 27205