Seasonal Recruiting & Operations Coordinator

Civitech; Austin (TX); Remote; USD 80,000 - 90,000; Full time

Job summary

Civitech, a leading public benefit corporation in Austin, TX, is seeking a Seasonal Recruiting & Operations Coordinator to oversee their temporary recruitment cycles. This role ensures a smooth candidate experience from initial application through to onboarding, managing logistics and communication along the way.

The ideal candidate will have at least 2 years of recruitment or operational support experience, displaying exceptional organization and clear communication skills. This position offers a remote work option within the United States, aligning with Civitech’s mission to enhance civic participation.

Qualifications

• Proven track record coordinating high-volume recruitment cycles or supporting People/Operations functions.
• Managing multiple pipelines and scheduling across time zones effectively.
• Excellent written and verbal communication skills for a professional candidate experience.

Responsibilities

• Project manage the hiring process as the primary contact for candidates.
• Ensure a transparent and prompt candidate experience from application to decision.
• Manage new hire onboarding and support offboarding processes efficiently.

Skills

Recruitment & Ops Experience (2+ years)

Exceptional Organization & Detail-Orientation

Clear & Concise Communicator

Handles Ambiguity & Discretion

Tech Savvy

Tools

Greenhouse

Rippling

Lever

Asana

Job description

Civitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy by building the tools and infrastructure needed to increase civic participation, empower Democratic candidates to win, and support the success of progressive causes.

Since its founding in 2019, over 500 partners—a range of nonprofit organizations, national political committees, and individual campaigns—have utilized Civitech’s tools to reach tens of millions of voters to help create a more equitable and progressive democracy.

The Seasonal Recruiting & Operations Coordinator is responsible for owning and driving our temporary/seasonal recruitment cycles while supporting core People and Operational workflows. This role requires high attention to detail, exceptional candidate care, and strong tactical execution.

This is a temporary role expected to run through December 15, 2026. While there may be the potential for extension or conversion to a full-time role depending on business needs, candidates should apply with the understanding that the position is currently scoped as a fixed-term role.

Civitech is a remote-first company hiring within our current footprint of 29 states (AL, AK, CA, CO, DC, DE, FL, GA, HI, IL, MA, MD, MI, MN, NC, ND, NH, NJ, NV, NY, OH, PA, SD, TN, TX, VA, WA, WI, WY); Civitech does have an office in Austin, TX.

It is important that our team reflects the diversity of the organizations we seek to serve. We strongly encourage women, people of color, LGBTQIA+ people, and others otherwise underrepresented in the technology sector to apply.

What You Will Do

• Own the Recruitment Lifecycle: Project manage the hiring process, serving as the primary point of contact for candidates and hiring managers. Manage job postings, resume review workflows, logistics, interview scheduling, and candidate communications.

• Candidate Experience: Ensure an empathetic, transparent, and prompt candidate experience from initial application through to the final decision.

• Onboarding & Offboarding: Project manage the new hire onboarding experience for seasonal staff (sending offer letters, setting up systems access, inputting data, and scheduling training sessions). Assist with smooth offboarding processes and asset retrieval at the end of the season.

• Daily Operational Support: Assist the Operations team with high-priority tasks, including managing incoming candidate and vendor inquiries, processing state-specific onboarding requirements, and supporting employment verifications.

• Special Projects: Partner with Operations team and CEO office on special projects as needed.

• Systems Management: Ensure high data integrity across our HR and recruiting tech stack, actively maintaining records within tools like Lever, Greenhouse, Rippling, and Asana.

About You

• Recruitment & Ops Experience (2+ years): Proven track record coordinating high-volume recruitment cycles or supporting People/Operations functions, preferably in a fast-paced or startup environment.

• Exceptional Organization & Detail-Orientation: You cross your t’s and dot your i’s. Managing multiple candidate pipelines and scheduling across time zones doesn't rattle you.

• Clear & Concise Communicator: Excellent written and verbal communication skills, with a focus on delivering a warm, professional candidate experience and collaborating effectively via asynchronous tools (Slack, Asana, email).

• Handles Ambiguity & Discretion: Comfortable navigating the fluid priorities of seasonal hiring while maintaining strict confidentiality regarding candidate and employee data.

• Tech Savvy: Able to quickly learn and manage technical systems for Operations and HR functions.

Additional Qualifications (desired but not required)

• Previous experience using Greenhouse and Rippling.

• Previous work in or exposure to the political, progressive, or civic technology space.

Role Logistics

The People & Operations Team is focused on building efficient processes and systems that support the entirety of our organization in achieving its mission.

The Seasonal Recruiting & Operations Coordinator is an individual contributor who reports to the Director of People & Operations.

Civitech’s Values

• We act with Integrity – At Civitech, we hold ourselves to the highest standards and value open and transparent communications with all of our stakeholders.

• We are Changemakers – As a team, Civitech seeks to make transformational change in our democracy by eliminating obstacles meant to hamper contribution from every member of the community.

• We are Collaborators – Buoyed by our mission, we look for opportunities to partner with everyone committed to making democracy easier to participate in.

• We are Bold – We recognize that disruptive change won’t come with doing business as usual. Civitech seeks to revolutionize civic participation by bringing innovation and creativity to politics.

Civitech provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Please be aware that Civitech utilizes E-Verify to verify an employee's eligibility to work in the United States. This step occurs after an offer has been extended and accepted, and after the employee has completed their Form I-9. Please find more information about our participation in this program here. Applicants must be legally authorized to work in the United States at the time of hire. Civitech does not sponsor or support employment-based visas or work authorization for this position, now or in the future.

No recruiters or agencies, please!

80000 - 90000 USD a year

• Classification: Temporary / Seasonal Full-Time (fixed role through December 15, 2026)

• Salary/Compensation: $80,00 - $90,000 annually