Seasonal - Order Fulfillment & Processing Specialist

Blue Nile; New York (NY); On-site; USD 24,000 - 31,000; Full time

Job summary

Blue Nile, part of Signet Jewelers, seeks an Order Fulfillment & Processing Specialist for seasonal support. The role oversees the full order cycle, including repairs, custom orders, and cancellations, with strong overtime availability in November and December.

Base pay ranges from $17.50 to $22.50 per hour; final rate based on experience. Full-time hours with scheduling flexibility on certain weekends. No sponsorship for employment authorization is offered at this time.

Qualifications

• Minimum of 1 year of prior experience in order processing or a similar role.
• Strong Microsoft Excel skills and data accuracy.
• Clear communication, problem solving, and ability to follow directions.

Responsibilities

• Oversee and manage the full order fulfillment cycle from receipt to completion.
• Review, validate, and process complex and high-priority orders in internal systems.
• Monitor order flow and proactively identify and resolve potential bottlenecks.
• Track outstanding orders and address issues to prevent delays.
• Escalate and resolve order discrepancies, system errors, and fulfillment issues.
• Respond to messages in the order management system promptly.
• Process canceled orders, QC fails, Quick Fix, and HD orders.
• Coordinate with Customer Service, Production, QA & Shipping to ensure seamless execution.
• Handle repair requests and custom orders while maintaining service standards.
• Support inventory accuracy through cycle counts and discrepancy resolution.
• Maintain up-to-date records of order status and fulfillment activities.
• Train and mentor Order Fulfillment Associates as needed.
• Contribute to SOP development and continuous improvement.

Skills

Urgency mindset

Attention to detail

Clear communication

Problem solving

Sense of urgency

Tools

Microsoft Excel

Job description

Blue Nile is part of Signet Jewelers, a purpose-driven company who believes love inspires love and whose mission it is to enable all people to Celebrate Life and Express Love. Signet Jewelers is also a \"Great Place to Work-Certified™\" company. Innovation and brilliance - two things that set us apart.

We are looking for an Order Fulfillment & Processing Specialist who will oversee a range of order processing tasks, including processing repairs, custom orders, and canceled orders. Additionally, the Order Fulfillment & Processing Specialist is responsible for managing and executing the end-to-end order fulfillment process with a high level of accuracy, efficiency, and accountability. This role requires a deeper understanding of order systems, inventory management, and cross-departmental coordination. The Specialist serves as a key point of support for resolving complex order issues, improving processes, and ensuring a seamless customer experience.

This is a seasonal position supporting our Order Fulfillment Team. The position is full-time hours with strong overtime availability from November-December, and expected scheduling flexibility on certain weekends. There is expected scheduling flexibility on certain weekends. Base pay range for this position: $17.50 - $22.50 per hour. Final pay rate shall be determined and is based on experience and qualifications. At this time, Blue Nile will not sponsor a new applicant for employment authorization for this position.

Responsibilities

• Oversee and manage the full order fulfillment cycle from receipt to completion
• Review, validate, and process complex and high-priority orders in internal systems
• Monitor order flow and proactively identify and resolve potential bottlenecks or delays
• Track outstanding orders and address issues to prevent procurement and fulfillment delays
• Identify, troubleshoot, and resolve order discrepancies, system errors, and fulfillment issues
• Monitor and respond to new messages within the order management system in a timely manners
• Review and process canceled orders, QC fails, Quick Fix, and HD orders
• Serve as an escalation point for order-related issues, providing timely and effective resolutions
• Partner closely with Customer Service, Production, Quality Assurance & Shipping to ensure seamless execution
• Coordinate the processing of repair requests and custom orders while maintaining service standards
• Support inventory accuracy through cycle counts, audits, and discrepancy resolutionMaintain accurate and up-to-date records of order status and fulfillment activities
• Train and mentor Order Fulfillment Associates as needed
• Contribute to the development and continuous improvement of Standard Operating Procedures (SOPs)
• Prioritize urgent and high-value orders while maintaining precision, efficiency, and quality
• Maintain a clean, organized, and safe work environment in compliance with operational standards

Requirements

• Minimum of 1 year of prior experience in a order processing, customer service or complex order management role
• Intermediate Proficiency with Microsoft Excel
• Strong attention to detail
• Works with a sense of urgency
• Clear communicator
• Strong problem solving and excellent at following directions
• 2-3 years of relevant experience preferred

Benefits

This is a seasonal position. The position is estimated to join us from September to February. The role provides full-time hours with strong overtime availability from November-December. There is expected scheduling flexibility on certain weekends. Base pay range for this position: $17.50 - $22.50 per hour. Final pay rate shall be determined and is based on experience and qualifications. At this time, Blue Nile will not sponsor a new applicant for employment authorization for this position.

At this time, Blue Nile will not sponsor a new applicant for employment authorization for this position.

Additional Information: Blue Nile is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status or any other basis prohibited under applicable federal, state or local law. Blue Nile will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law