Seasonal Order Entry NameList Associate

Herff-Jones,-LLC; Indianapolis (IN); On-site; USD 22,000 - 30,000; Full time

Job summary

Herff Jones is seeking an Order Entry NameList Associate in Indianapolis, IN. The role focuses on daily review and accurate processing of customer orders through the ESKO portal, ensuring timely product fulfillment and maintaining data integrity.

The position emphasizes attention to detail, proficiency in MS Excel, and familiarity with ERP systems, with opportunities to interact with Customer Service and ISPs to support education-related orders.

Qualifications

• Understand who we are at Herff Jones, and why customers come to us.
• Gain a high-level understanding of the flow of products and processes.
• Build relationships with Customer Service Agents and understand their needs as it relates to your role.
• Become proficient in performing basic operations in our ERP system (Oracle) independently.

Responsibilities

• Review daily orders and prioritize the order entry process.
• Verify and double check each order for order accuracy and completion of numerical details.
• Compare order details provided with the prepared package content before the product ships.
• Operate independently and serve as a subject matter expert for your order book.

Skills

Excel

Attention to detail

Order entry

Education

Bachelor’s Degree in Business

Tools

Oracle ERP

Job description

Posted Thursday, August 27, 2026 at 5:00 AM

Position Title: Order Entry NameList Associate

Location: Indianapolis, IN

Starting Pay for position:$19

JOIN OUR TEAM!

About Herff Jones:

Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones’ products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit www.herffjones.com .

TheOrder EntryNameListAssociateis an important part of the team supportinghigh schools,collegesand other educational institutions (ourcustomers).As a member of theOrderEntrysub-team, you willbe responsible fordailyreview of orders from customersandHerff JonesIndependentSalesPartners (ISPs); these orders aredelivered through ourweb-basedESKOportal.Preparing orders withaccurateinformation to prevent changes is acritically importantfunction of this role, so attention to detail is crucial.Data entryOF THE Name Listis the firststepof manyinensuringhigh-qualityproductsgotimelyfromour manufacturing environmenttoour customers.

What You’ll Bring to the Table:

• Understand who we are at Herff Jones, and why customers come to us
• Gain a high-level understanding of the flow of products and processes
• Build relationships withCustomer Service Agents and understand their needs as it relates to your role
• Become proficient in performing basic operations in our ERP system (Oracle) independently
• Review daily orders and prioritize the order entry process
• Verify and double check each order for order accuracy and completionofother numerical details
• Compare order details provided with the prepared package content before the product ships
• Operate independently and serve as a subject matter expert foryour order book
• Demonstratedability to navigate ERP system (Oracle) for basic and advanced tasks, to meet or exceedcustomerneed dates

Core Activities:

• Drivesales in both new and existing markets, with multiple products
• Present compelling presentationsto students, parents and key decision makers
• Develop trusted and loyal business partnershipsboth externally and with our internal partners
• Attend regularly scheduled sales and technical training meetings, including area, regional and nationalsales conventions for the purpose of learning products,industry trends, programs, and processes
• Call assigned customer and prospect schools in the territory on a regular basis to effectively increase market penetration and meet sales growth goals
• Develop and execute robust marketing campaigns in all prospects and accounts
• Become anongoingtrusted specialist with your customers, utilizing value-add programs to deliver solutions

Success Indicators:

• Intermediate to advanced MS Excel skills are REQUIRED for this role
• Previousexperience working with an ERP system such as Oracle is preferred
• Exceptional attention to detailand the ability to notice errors and discrepancies
• Familiarity withdigitalfiling skills
• Demonstrate success managing multiple processes and tasks with strong organizational skills
• A positive attitude with a focus on learning the complete product cycle to better servecustomers(schools and administrators) andIndependent Sales Partners
• Work in a team environment with a positive attitude and perform other assigned tasks to meet the team’s overall delivery goal

Education / Certifications Required:

• Bachelor’s Degree-Business, preferred
• Work experience in lieu of degree considered

Physical Requirements:

• Daily activity includes but is not limited to lifting, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting.
• Reading, communication, math.
• Working at a computer for extended periods of time.
• Ability to regularly lift/move up to 50lbs.
• Noise level in the work environment is usually moderate to above

Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.

Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.