Seasonal Office Coordinator

Go! Retail Group and Calendar Holdings LLC; Austin (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Go! Calendar Holdings, LLC is seeking a Seasonal Office Coordinator to join our in-office team in Austin. You will provide administrative support for new store openings, manage records, and help maintain office operations with emphasis on Excel-driven reporting.

The ideal candidate is organized, detail-oriented, and able to thrive in a fast-paced environment. Strong communication and teamwork are essential for success in this role.

Qualifications

• Minimum of 1 year of administrative experience.
• Excellent organizational and recordkeeping skills.
• Strong verbal and written communication skills.
• Effective time management with ability to prioritize tasks.
• Ability to multitask with high accuracy.
• Attention to detail and accountability.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with data entry and data management; training provided.
• Strong interpersonal and teamwork skills.
• Ability to thrive in a fast-paced, collaborative environment.
• Professionalism, sound judgment, and integrity.

Responsibilities

• Provide administrative support for new store openings and day-to-day office duties.
• Maintain and update databases and set up login credentials.
• Create and update reports using Excel.
• Assist with store rent checks processing.
• Collaborate with Retail Operations on paperwork for new stores.
• Perform other administrative duties as assigned.
• Work occasional overtime as business needs require.

Skills

Administrative experience

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Professionalism

Teamwork

Tools

Excel

Word

Outlook

Data management

Job description

Description

Who We Are

Go! Retail Group, based in Austin, Texas, is a national specialty retailer and the parent company of several iconic retail brands, including Go! Toys, Toys“R”Us, Disney Store Limited- Time Shops, Attic Salt, Wonder World, Calendars.com, LANG and other global brands.

We are the world’s largest operator of holiday pop-up stores, operating hundreds of locations in malls, outlets, shopping centers, and lifestyle centers across the United States.

What We Are Looking For

We are seeking a SEASONAL Office Coordinator to join our team. This position reports directly to the Sr. Leader and works closely with a highly collaborative team of professionals. The role requires daily interaction with members of the retail administrative departments.

This role is 100% in office.

The ideal candidate is highly organized, detail-oriented, proficient in Excel, and enjoys working in a fast-paced environment. A positive, can-do attitude and a good sense of humor are a must.

Position Overview

The Seasonal Office Coordinator provides administrative support to our retail administrative teams by assisting with documentation for new store openings, record and file maintenance, and day-to-day office duties.

Essential Functions

• Work with teams on various projects and daily tasks


• Maintain and update databases, including setting up login credentials


• Create and update reports using Excel


• Work with the Retail Operations Department to help document new store openings, including paperwork for new stores


• Assist with the processing of store rent checks


• Perform other administrative duties as assigned


• Work occasional overtime as business needs require

Qualifications / Basic Requirements

• Minimum of 1 year of administrative experience


• Excellent organizational and recordkeeping skills


• Strong verbal and written communication skills


• Effective time management skills with the ability to prioritize multiple tasks


• Ability to multitask while maintaining a high level of accuracy


• Exceptional attention to detail


• Strong sense of urgency and accountability and follow-through


• Proficient in Microsoft Office, including Excel, Word, and Outlook


• Experience with data entry and data management required (Training will be provided on company-specific systems.)


• Strong interpersonal and teamwork skills


• Ability to thrive in a fast-paced, collaborative environment


• Demonstrates professionalism, sound judgement, and high level of integrity

This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.
Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.