Seasonal Livestock Show Office Coordinator

National Western Stock Show; Denver (CO); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid sick time

Job summary

National Western Stock Show in Denver, CO seeks a Seasonal Livestock Operations Office Assistant to support administrative tasks and show operations during the January Stock Show. You will handle calls, emails, entries, DNA orders, and exhibitor packets while assisting planning for upcoming shows.

Reports to the Executive Director of Agriculture Events & Competitions. The role requires early mornings, late nights, and weekends across the 16 show days, with basic data management and customer

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative, office support, customer service, or related experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Ability to work independently while contributing effectively as part of a team.

Responsibilities

• Answer incoming calls, monitor voicemail messages, and respond to inquiries in a timely and professional manner.
• Manage and respond to departmental email communications.
• Maintain accurate participant, exhibitor, and livestock entry records and databases.
• Process DNA orders and related documentation.
• Prepare, organize, and distribute exhibitor packets and event materials.
• Draft, edit, and prepare correspondence, contracts, premium books, announcements, and other operational documents.
• Receive, process, and ship packages, supplies, and event-related materials.
• Assist with planning, organizing, and coordinating livestock shows, auctions, and related events.
• Support exhibitor registration, entry processing, and participant communications.
• Order awards, show prizes, ribbons, and operational supplies.
• Coordinate logistics related to livestock events as assigned.
• Assist with on-site event operations before, during, and after livestock shows.
• Provide customer service to exhibitors, participants, judges, vendors, and guests.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

National Western Stock Show in Denver, CO seeks a Seasonal Livestock Operations Office Assistant to support administrative tasks and show operations during the January Stock Show. You will handle calls, emails, entries, DNA orders, and exhibitor packets while assisting planning for upcoming shows.

Reports to the Executive Director of Agriculture Events & Competitions. The role requires early mornings, late nights, and weekends across the 16 show days, with basic data management and customer