Seasonal Guest Services Coordinator- Support Staff

Socket.dev; Portland (OR); On-site; USD 22,000 - 31,000; Part time

Job summary

Ronald McDonald House Oregon in Portland seeks a Seasonal Guest Services Coordinator - Support to help families stay connected to care. You\'ll work with hospital social workers to coordinate referrals, manage the front desk, check-in/check-out, and lead tours, while ensuring a warm, home-like environment.

This on-call role requires two years in customer service, a high school diploma, and flexibility for days, evenings, weekends, and holidays. Spanish bilingual plus adds $1 per hour.

Qualifications

• Requires at least two years of customer service experience.
• Experience in hospitality is preferred.
• Strong communication with diverse stakeholders.
• Proficient with basic computer tools (Email, Word, Excel).

Responsibilities

• Coordinate family referrals and placement with hospital social workers.
• Manage guest registration, check-in/check-out, and tours.
• Provide front desk support and greet families and volunteers.
• Maintain safety protocols for guests and staff.
• Oversee daily housekeeping of common areas.
• Report issues to the House Director.
• Keep the communications log updated after each shift.

Skills

Team player

Customer service

Communication skills

Attention to detail

Friendly and outgoing

Listening skills

Problem-solving

Computer literacy

Adaptability

Work under pressure

Education

High School Diploma

Tools

Word

Excel

Database management

Job description

Job Title

Seasonal Guest Services Coordinator - Support

Department

Guest Services

Reports to

House Director

Classification

On Call - variable shifts that include days, evenings, weekends, and holidays

Compensation

$19.00/hour (additional $1.00 per hour for Spanish, bilingual)

Organization Mission and Overview

• Ronald McDonald House Oregon provides a “home away from home” for families with seriously ill children and supports initiatives to improve pediatric health.
• Our independent statewide chapter is 35 years old and includes four Ronald McDonald Houses and four in-hospital Hospitality Cart programs. For more information on our mission, history and programs, please visit us at https://www.ronaldmcdonaldhouseoregon.org
• Join our passionate and fun-loving team as we strive together to provide a much-needed service to the families who stay with us.

Primary Duties and Responsibilities Include

• Work closely with hospital social workers to coordinate family referrals and placement.
• Manage guest registration process: check in/check out, house tours and access to their rooms.
• Front desk management- including answering phones, supporting volunteers, greeting families as they arrive in the house, engaging with donors and community stakeholders.
• Cleaning of community areas within the house on a daily basis.
• Coordinate maintenance and facility repairs as needed with support from Guest Services House Manager
• Demonstrate commitment to “compassionate hospitality” principles with each family interaction and create a comfortable environment that encourages family cooperation and a home-like environment.
• Maintain a positive and supportive communication to all constituents including hospital partners, donors, and vendors.
• Assure adherence to policies and processes that maintain the well-being of staff, volunteers, and guest families.
• Elevate issues and problems to House Director
• Maintain proficiency in guest registration and all guest management systems.
• Provide oversight and support guests using kitchen and all common areas.

Other Responsibilities

• Maintain Safety protocol for guests and fellow staff members.
• Document daily summary of activities in Communications Log to ensure consistent communication and follow up between shifts. Use of systems in place to properly communicate and share pertinent information from your shift.
• Adhere to all policies, including donation acceptance policies..
• Ability to work as a collaborative and supportive team member.
• Assist with other duties as assigned

Requirements

Experience Required

Requires at least two years of work experience in a customer service or similar position that involves interaction with the public. Experience in hospitality industry preferred.

Skills Required

• Team player. Having the ability to pick up where your team member left off the shift before you to keep the workflow consistent.
• Enthusiastic with excellent customer service skills.
• Attention to detail and professional level of customer service.
• Enjoy working with people and possess a friendly and outgoing personality
• Excellent listening skills
• Exceptional verbal, written, and interpersonal communication skills
• Basic computer proficiency, including email, Word and Excel, and database management
• Strong attention to detail
• Ability to work well under pressure, meeting multiple and sometimes conflicting priorities.
• Good analytical and problem-solving skills
• Flexibility in a changing environment and ability to positively pivot and openness to new policies and processes as developed. The ability to adapt and keep pace with the current policies and procedures.

Educational Requirements

High School Diploma required

Work Environment

Most work is conducted in an office environment. Attendance at events may be indoors or outdoors, possibly in hot or wet weather. In conjunction with certain events, employee may be required to lift packages (up to approximately 30 pounds) and stand for long periods of time.

This position will provide support for both Portland Houses.