Seasonal Event Coordinator

Beech Mountain Resort; California, Northern (MO, KY); Hybrid; USD 2,066,000 - 3,444,000; Part time

Job summary

Beech Mountain Resort is seeking a Seasonal Events Coordinator to join the Marketing and Events team to plan and execute the winter event calendar. Hours vary 25–45 per week with event weeks demanding hands-on involvement, strong organization of timelines and budgets, and collaboration with bands, vendors and internal departments.

The role emphasizes leadership in a major Colon Cancer Coalition fundraising event and requires flexibility, attention to detail, and the ability to adapt as plans

Responsibilities

• Help plan and execute resort events from the initial concept through completion.
• Build event timelines, checklists and operational plans.
• Coordinate logistics with departments throughout the resort.
• Communicate with bands, artists, vendors and partners.
• Assist with artist advancing and day of show requirements.
• Coordinate setup and breakdown.
• Assist with scheduling and coordinating event staff.
• Work with Marketing to make sure event information is accurate and clearly communicated.
• Support sponsor and partner fulfillment.
• Take a leadership role in a major Colon Cancer Coalition fundraising event.
• Maintain organized event documents, contacts, timelines and budgets as assigned.
• Anticipate issues and work toward solutions before event day.
• Be present and hands on during events.
• Step in wherever help is needed.

Job description

Make work your adventure at Beech Mountain Resort. We are a community of adventurers and outdoor enthusiasts committed to creating a once in a lifetime experience for our guests and employees. Our team is dedicated, compassionate and proud of what we do. We work hard, have fun and understand that every employee contributes to the experience our guests have at the resort.

POSITION SUMMARY

The Seasonal Events Coordinator joins the Marketing and Events team to help plan and execute Beech Mountain Resort’s winter event calendar.

Hours will vary based on the event schedule and the candidate’s availability, generally ranging from approximately 25 to 45 hours per week. Some weeks will involve more planning and preparation, while event weeks will require a more hands on schedule.

The scope of this position is broad. The coordinator will work with bands, artists, vendors, partners and departments throughout the resort. This person will also take a leadership role in planning and executing a large fundraising event benefiting the Colon Cancer Coalition.

We need someone who can keep a lot of moving pieces organized, anticipate what needs to happen next and remain flexible when plans change. Seeing the big picture is important, but so is catching the smallest detail.

RESPONSIBILITIES

• Help plan and execute resort events from the initial concept through completion.
• Build event timelines, checklists and operational plans.
• Coordinate logistics with departments throughout the resort.
• Communicate with bands, artists, vendors and partners.
• Assist with artist advancing and day of show requirements.
• Coordinate setup and breakdown.
• Assist with scheduling and coordinating event staff.
• Work with Marketing to make sure event information is accurate and clearly communicated.
• Support sponsor and partner fulfillment.
• Take a leadership role in a major Colon Cancer Coalition fundraising event.
• Maintain organized event documents, contacts, timelines and budgets as assigned.
• Anticipate issues and work toward solutions before event day.
• Be present and hands on during events.
• Step in wherever help is needed.

Evening, weekend and holiday availability will be required for certain events.

THE STANDARD WE SET

Kindness, empathy and listening well are important in every position at Beech Mountain Resort. We expect our employees to be punctual, dependable and hardworking, to communicate openly and to care about the details.

We value people who take initiative, follow through, ask questions and are receptive to feedback. Our employees need to adapt when circumstances change, approach problems with solutions and be willing to help when something needs to get done. We believe the way we treat the people we work alongside matters just as much as the way we treat our guests.

If you take pride in your work, enjoy working as part of a team and want an opportunity to learn and grow, join us and make work your adventure.