Seasonal Accounts Payable Analyst

LE2 See’s Candies, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

See’s Candies seeks an Accounts Payable Analyst to join our Finance team in the United States. The role supports AP processing, vendor inquiries, and month-end close, ensuring accurate GL coding and timely payments.

Ideal candidates have 3–5 years in accounting, familiarity with manufacturing/retail operations, and strong Excel/Word skills. Knowledge of Workday Financials is highly preferred and the position offers opportunities to optimize processes within a growing company.

Qualifications

• Three to five years’ experience in Accounting or equivalent.
• Experience related to a manufacturing and/or retail environment.
• Knowledge of Workday Financials highly preferred.
• Knowledge of accounts payable functions related to invoice processing.
• Advanced PC skills including MS Excel and MS Word; 10-key by touch.
• Clear verbal and written communication skills; strong analytical skills; excellent customer service skills for both internal and external customers.
• Detail-oriented, able to handle multiple tasks and strong organizational skills.
• Proven ability to learn new technologies quickly and manage change efficiently.

Responsibilities

• Process vendor invoices and vouchers for payment accurately and timely, with proper documentation and authorization.
• Review and reconcile accrued receipts to vendor statements; communicate discrepancies to Procurement and vendors.
• Review GL coding and coordinate with cost center managers to code invoices and accruals.
• Process and record pre-paid expenses and reconcile GL accounts monthly.
• Prepare journal entries for accrued expenses and adjust posting errors.
• Reconcile vendor statements and accrued receipts reports.
• Research past-due statements/invoices and assist vendors and internal departments with payment status.
• Manage vendor relationships and build effective partnerships.
• Assist with month-end, quarterly, and year-end Close of the General Ledger.
• Provide general accounting support, including filing and mail handling, and assist with special projects.

Skills

Analytical skills

Communication skills

Attention to detail

Multitasking

Team player

Tools

Workday Financials

MS Excel

MS Word

10-key by touch

Job description

Work is Sweet! 'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.

Job Description Summary: The Accounts Payable Analyst performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions in a manufacturing and retail environment. This position supports the organization in processing supplier invoices and expense reports in an accurate and timely manner, ensuring proper GL coding, documentation, and authorization in accordance with the company policies and procedures. This position also assists with the accrued receipts and vendor statement reconciliations, as well as preparing month-end journal entries for accrued expenses. Additionally, the Accounts Payable Analyst will answer any inquiries from suppliers as well as internal customers to resolve issues accordingly.

Job Responsibilities

1. Process vendor invoices and vouchers for payment in an accurate and timely manner, ensuring proper documentation and authorization in accordance with company accounting procedures and policies.
2. Review and reconcile accrued receipts to vendor statement and communicates with the Procurement department all invoice discrepancies, as well as resolve invoice discrepancy issues with vendors.
3. Review GL coding and work with cost center manager to accurately code supplier invoices and monthly accruals.
4. Process and record pre-paid expenses and reconcile assigned general ledger accounts monthly.
5. Prepare journal entries for accrued expenses, as well as adjustment entries to correct posting errors.
6. Reconcile vendor statements, along with accrued receipts reporting.
7. Research past due statements/invoices from vendors. Assists vendors and other departments regarding status of payments.
8. Manage vendor relationships by building effective partnerships.
9. Assist with month-end, quarterly, and year-end closing of the General Ledger.
10. Provide general accounting support, including filing, opening, sorting, scanning, and distributing mail, as well as files paid vouchers.
11. Cover key team member tasks during periods when any team members are away from the office.
12. Assist with various special projects as assigned by management.

Qualifications

1. Three to five years’ experience in Accounting or equivalent work experience.
2. Experience related to a manufacturing and/or retail environment.
3. Knowledge of Workday Financials highly preferred.
4. Knowledge of accounts payable functions related to invoice processing.
5. Advanced personal computer skills including MS Excel spreadsheet and MS Word processing software; 10-key by touch.
6. Clear verbal and written communication skills; strong analytical skills; excellent customer service skills for both internal and external customers.
7. Detail-oriented, ability to handle multiple tasks and strong organizational skills.
8. Proven ability to learn new technologies quickly and manage change efficiently, proactively and in a positive manner.

See's is an EOE See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

Like a Box of Chocolates, we believe that variety is the spice of life, and it takes many unique individuals working together to reach our common goals. At See's, teamwork is the secret ingredient. For over 100 years, See's Candies has been dedicated to making candy Mary See's way; helping to make the world a sweeter place, one piece of candy at a time.

See's has grown from one shop to over 240 shops across America, plus a flourishing online store, without ever compromising on the best tasting, highest quality candy around.