Seafreight Export Coordinator

Hellmann East Europe Group; Miami (FL); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Tuition assistance

Incentive compensation

Job summary

Hellmann Worldwide Logistics seeks a Seafreight Export Coordinator to manage shipments, communicate with customers and carriers, and ensure compliance with internal SOPs.

You will coordinate bookings, monitor milestones, and support cost control while maintaining strong relationships with clients and vendors.

Qualifications

• Associate’s Degree or equivalent combination of education and work experience.
• High School Diploma or GED.
• 1–3 years of experience in freight forwarding preferred.

Responsibilities

• Coordinate shipments between customers, carriers and vendors to ensure service commitments.
• Process shipments in accordance with SOPs and regulatory requirements.
• Perform credit checks prior to arranging transportation.
• Place and process customer booking requests in line with SLAs and routing guides.
• Proactively schedule bookings for recurring customers to ensure capacity.

Skills

Organizational skills

Time management

Customer focus

Adaptability

Interpersonal skills

Microsoft Office

Incoterms knowledge

English communication

Freight rate calculations

Education

Associate degree or equivalent

High school diploma or GED

Tools

Microsoft Office

Job description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.
This position has a base compensation range of $28.85 to $34.00. In addition to this base compensation, you'll benefit from our competitive health and welfare programs, a 401(k)-retirement savings plan, opportunities for tuition assistance, and incentive compensation for eligible positions. Salary determination considers your skills, experience, job location, internal pay equity and job architecture. Hellmann Worldwide Logistics regularly reviews our pay ranges against industry standards to ensure fairness.
The Seafreight Export Coordinator coordinates product shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives. This employee serves as a liaison with customers, vendors, and government agencies for all seafreight export activities.

Essential Duties And Responsibilities

• Responsible for all shipment-level communication between Hellmann and all customers, carriers, and vendors (i.e. delays, billing, new shipment requests, shipping instructions, etc.)
• Processes shipments in compliance with company standard operating procedures, while complying with customer and regulatory requirements
• Performs credit check prior to arranging transportation
• Places and processes customer booking requests in accordance with customer service level agreements and established routing guides to maximize profitability
• Proactively schedules bookings for recurring customers to ensure adequate truck and vessel capacity
• Dispatches all Hellmann arranged pickups or communicates necessary information to shipper / carrier for all non-Hellmann arranged pickups
• Submits insurance purchase requests, upon request
• Secures all required commercial and regulatory documentation and validates that all documents are valid
• Ensures all related addresses / contacts are entered and checked for DPS (Denied Party Screening)
• Sends the shipping instructions to the carrier prior to cut-off
• Verifies and confirms any additional charges incurred (i.e. driver waiting time, demurrage, detention...etc)
• Enters and updates all required milestone tracking events within area of responsibility
• Creates the Master Agent Settlement / Profit Share Invoice
• Archives any additional documentation not already scanned and audits the file for accuracy and completeness
• Promptly communicates all additional charges incurred to the customer to prevent disputed invoices.
• Ensures shipments are transferred to destination office timely and handles communication with destination
• Escalates all recurring carrier/vendor service issues to supervisor
• Consults with supervisor prior to agreeing to non-standard services and/or pricing
• Ensures that customer standard operating procedures (CSOPs) are developed and maintained in conjunction with Account Management and Sales
• Identifies noticed client trends (volume drop or increase) and escalates as necessary
• Maintains service relations with customers, carriers, and vendors
• Monitors customer profitability and escalates pro-actively to product and sales management to ensure that quoted services and pricing are adjusted to achieve profitability
• Performs other duties as assigned

Supervisory Responsibilities

This position does not supervise any direct reports.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And Experience

• Associate’s Degree (A.A.) from a two-year college or equivalent combination of education and work experience will be considered in lieu of educational requirement
• High School Diploma or GED
• One to three years of previous experience in freight forwarding industry preferred
• Completion of any industry related course is an asset

Knowledge, Skills, & Attributes

• Organizational skills
• Time management and prioritization
• Customer-focused
• Adaptable / flexible to high-pressured environment
• Interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Email, and Internet
• Proficient in world geography, shipping documentation, and Incoterms preferred
• Proficient written and verbal skills communication skills in English
• Ability to calculate figures and amounts such as freight rates, discounts, and other percentages

PHYSICAL DEMANDS

While performing the duties of this job, the employee is:

• Frequently required to stand, and walk
• Regularly required to sit for extended periods
• Regularly uses arms to reach, hands and fingers for computer and phone use
• Speaking clearly and listening for heavy phone contact
• Requires close-up and computer screen distance vision ability

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENT

The work environment characteristics are similar to those of an office setting with various office equipment.
Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!