Screening and Eligibility Manager - Cancer Center

The University of Kansas Health System; Kansas City (MO); Hybrid; USD 61,000 - 91,000; Full time

Job summary

The University of Kansas Health System is seeking a Screening and Eligibility Manager for the Cancer Center to coordinate referrals, prescreening, and eligibility review across disease working groups. This role supports access to cutting-edge clinical trials in a National Cancer Institute-designated Comprehensive Cancer Center.

Responsibilities include training, protocol presentation, patient recruitment, data reporting, and collaboration with trial teams.

Qualifications

• 6 years of relevant work experience. Education may substitute for experience on a year for year basis.
• Experience interpreting clinical trial protocols and eligibility criteria.
• Experience with Electronic Medical Record charting.
• Experience adhering to guidelines regarding transparent and honest reporting of confidential and sensitive patient information.
• Knowledge of clinical research databases and software.
• Experience with MS/Office.
• Proficiency in medical terminology.

Responsibilities

• Attend study specific training, including site initiation visits, kick off meetings, investigator meetings (as deemed appropriate by leadership) for new clinical trials.
• Present protocol summaries and eligibility requirements at disease-specific workgroup meetings, as assigned.
• Recruit/screen for study patients and identify inclusion/exclusion criteria, including obtaining medical records and pre-screening patients for trials.
• Coordinate with study teams to monitor trial slots and cohort availability to support prescreening and referrals.
• Provide regular reports to leadership on prescreening activities, eligibility outcomes, and patient waitlists.
• Facilitate timely communication and handoff of potentially eligible patients to clinical research teams for consenting and screening.
• Utilize Epic/Beacon and other systems for scheduling, screening and treating trial patients.
• Assist leadership in developing SOPs and Working Practice Guidelines related to referral, prescreening, and eligibility review.
• Document all communication with patients per policies.
• Participate in team meetings and review referral, prescreening, and eligibility updates.
• Participate in protocol feasibility discussions and internal committees regarding prescreening and eligibility for trials.
• Provide prescreening and eligibility support across trial programs as needed.

Skills

Oral and written communication

Attention to detail

Organization

Computer skills

Project management

Time management

Multitasking

Work independently and collaboratively

Critical thinking and problem-solving

Medical terminology

Job description

Department:

SOM KC Cancer Center Clinical Trials

Clinical Trials Trial Management Services

Position Title:

Screening and Eligibility Manager - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

The Screening and Eligibility Manager is responsible for coordinating referrals, prescreening, and eligibility review for clinical trials across different disease working groups within The University of Kansas Cancer Center.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 58 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Description:

Job Duties:

• Attend study specific training, including but not limited to, site initiation visits, kick off meetings, investigator meetings (as deemed appropriate by leadership) for new clinical trials.
• Present protocol summaries and eligibility requirements at disease-specific workgroup meetings, as assigned.
• Recruit/screen for study patients and identify inclusion/exclusion criteria. This includes proactively obtaining medical records for potential trial patients and pre-screen patients for potential clinical trials throughout program trial portfolio.
• Coordinate with study teams to monitor clinical trial slot and cohort availability to support patient prescreening and referrals.
• Provide regular reports to leadership on prescreening activities, eligibility outcomes, and patient additions to waitlists.
• Facilitate timely communication and handoff of potentially eligible patients to the appropriate clinical research teams for consenting and screening.
• Utilize Epic/Beacon, and any other systems required for scheduling, screening and treating new clinical trial patients.
• Assist leadership in the development of Standard Operating Procedures and Working Practice Guidelines related to clinical trial referral process, prescreening, and eligibility review.
• Document all communication (i.e. telephone and other) with patients per University and Health System policies.
• Participate in team meetings and collaborate with study team members to review referral, prescreening, and eligibility updates.
• Participate in protocol feasibility discussions and internal committees as requested by leadership, providing input on prescreening and eligibility requirements for new clinical trials.
• Provide prescreening and eligibility support across clinical trial programs as operational needs require.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work environment:

This position may be eligible for a hybrid work schedule after 6 months. Incumbent will work remotely and on campus based on a set departmental schedule based on management approval and must reside in the greater Kansas City metropolitan area.

Required Qualifications

Work Experience:

• 6 years of relevant work experience. Education may substitute for experience on a year for year basis.
• Experience interpreting clinical trial protocols and eligibility criteria.
• Experience with Electronic Medical Record charting.
• Experience adhering to guidelines regarding transparent and honest reporting of confidential and sensitive patient information.
• Knowledge of clinical research databases and software.
• Experience with MS/Office
• Proficiency inmedical terminology.

Preferred Qualifications:

Work Experience:

• Previous oncology clinical research experience

Skills :

• Oral and written communication.

• Attention to detail.

• Organization.

• Computer skills.

• Project management.

• Time management.

• Multitasking.

• Work independently and collaboratively.

• Critical thinking and problem-solving.

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$60,800.00 - $91,200.00

Minimum

$60,800.00

Midpoint

$76,000.00

Maximum

$91,200.00