Scientific Research Manager (IRB)

NYU Langone Health; New York (NY); On-site; USD 85,000 - 109,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellness program

Job summary

NYU Grossman School of Medicine in New York City seeks a Scientific Research Manager (IRB) to oversee post-approval expedited submissions and manage the expedited team. You will ensure timely processing and serve as liaison with investigators.

Responsibilities include directing day-to-day full board submissions, conducting scientific, ethical, and regulatory oversight, and preparing audit letters. The role requires CIP, advanced degree, and strong writing and organizational skills; NYU Langone

Qualifications

• Advanced degree required; CIP within 1 year.
• Strong knowledge of human subject regulations and policy.
• Excellent verbal and technical writing skills.
• Superior organizational, time management, and multitasking abilities.

Responsibilities

• Oversee day-to-day operations of full board submissions.
• Lead prebriefings with IRB staff and Chair.
• Ensure compliance with NYU SOM policies and federal regulations.
• Prepare and issue board determination letters.
• Maintain logs of non-compliance and audit/RNI action items.
• Provide coverage for other managers as needed.

Skills

Verbal communication

Technical writing

Organizational skills

Analytical skills

Time management

Education

Advanced degree

Certified IRB Professional (CIP)

Clinical Research Coordinator (CCRC)

Tools

IRB Software

MS Word

PowerPoint

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , X and Instagram.

We have an exciting opportunity to join our team as a Scientific Research Manager (IRB).

• Reporting to the Associate Director of the IRB, the Scientific Manager I (SM-I) is responsible for overseeing the efficient operation of all processes related to post approval expedited submission action items (projects having already received initial approval by the IRB) and acts as the primary liaison with the relevant investigators. SM-I is responsible for the management of all expedited submission action items and the post approval expedited team. The SRM-I must ensure that post approval expedited items are processed within the expected turn around time. The SRM I will also provide vacation and sick leave coverage for SSRM and SRM-II

Job Responsibilities:

• Oversee the day-to-day operations of all full board submissions
• Conduct scientific, ethical and regulatory oversight of full board submissions to:
• Ensure completeness and accuracy of information and required documentation by using the appropriate review checklists.
• Ensure the protocol and other relevant documents are in compliance with NYU SoM Policies & procedures, federal, state and local law, as well as good clinical practices.
• Determine whether the submission requires an IND/IDE
• Perform final review and make final determination of a submission `readiness for all new protocols, continuations, amendments before board assignment is made
• Review of all initial full board agenda items in preparation for meetings of Boards A, B, C, D, F, and G
• Make final determination on all submissions that qualify for expedited review and liaise with appropriate HRP Staff to ensure appropriate review
• Conduct comprehensive pre-review of reportable events and make determinations based on the NYU SOM RNI policy
• Lead prebriefings with IRB staff and IRB Chair to ensure any outstanding deficiencies are discussed and addressed, and any findings that need to be made at the IRB meeting are communicated to the Chair.
• Lead debriefings following each board meetings to verify staffs understanding of the boards determinations to be used to generate minutes and letters
• Attend Board E compliance meetings, take meeting minutes, and manages post-review responsibilities.
• Create and send audit board determination letters, including findings of non-compliance, serious or continuing non-compliance, and study suspension
• Created any board correspondence regarding non-compliance in a timely manner and works with the Senior Director, HRP, Office of General Counsel and NYC Health + Hospitals (as applicable) to ensure accuracy of information before letters are finalized.
• Manages dissemination of the board letters regarding non-compliance that require reporting to Federal Agencies and ensures timely reporting to Federal to the Principal Investigator, Institutional Leadership and the Federal government ,OHRP, FDA and other agencies as needed.
• Maintain a detailed log of all instances of non-compliance, UAPs, federal correspondence, allegations of non-compliance, and audit / RNI action items.
• Conduct regular follow up with PIs on all outstanding issues resulting audit board determinations
• Oversee responses to deferrals and assess readiness for re-review by the IRB
• Write and relay concise response review issues to PI through Research Navigator
• Ensure all communications with research teams are recorded in Research Navigator
• Manage all aspects of IRB meetings, including attending each meeting, meeting minutes, and post-review decisions to final outcome of all agenda items.
• Manage compliance related board determination letters, including findings of non-compliance, serious or continuing non-compliance, and study suspension
• Maintain the non-compliance log and track all instances of non-compliance, UAPs, federal correspondence, allegations of non-compliance, and audit / RNI action items to completeion .
• Manage assignment of primary reviewers for full board protocol review while ensuring that protocols are distributed in an equitable and specialty-specific manner. Verify the absence of reviewers conflicts
• Ensure all controverted issues and their resolution and Board determinations are recorded in IRB meeting minutes
• Oversee debriefings following Board meetings to verify understanding of the determinations
• Generate and issue all board determination (deferral, modifications required, and approval) letters for initial submissions, documenting all IRB determinations
• Review all board determination (deferral, modifications required, and approval) letters for modification and continuation submissions prior to release by Senior Analyst
• Attend all board meetings as a voting member, and work with IRB Chair to manage each Board meeting to ensure regulatory findings are made and appropriate for each full board submission.
• Lead prebriefings with IRB staff and IRB Chair to ensure any outstanding deficiencies are discussed and addressed, and any findings that need to be made at the IRB meeting are communicated to the Chair.
• Develop, generate and distribute meeting minutes to the Associate Director for pre-review, prior to distribution to the Chair, Sr. HRP Director, and appropriate Board for review and approval
• Oversee outstanding issues resulting from Deferrals of new studies and follow up with PI to ensure completion.
• Oversee elements of the meeting agenda and assign reviewers when required
• Provide guidance and training to the Full Board IRB staff to educate and assist them in IRB submission activities
• Performs designated review for submissions that qualify for review under expedited procedures
• Performs review and designated review of responses to conditional approvals.
• Performs Full Board new study reviews from submission to approval when required
• Work with Associate Director on regular Quality Control reviews, twice a year
• Develop power point presentations and participate in education and training sessions for research community, IRB staff, and IRB members. This will require working with IRB Education Manager
• Provide coverage of aspects of other managers responsibilities when the manager is not available; agenda, review of letters, interact and direct staff and communicate with research teams to resolve issues related to IRB determinations
• Provide support and assistance for any additional work as required by the Associate Director

Minimum Qualifications:

• Must have an advanced degree;
• Solid command of human subject regulations and policy;
• Must exercise a high degree of independent judgment and discretion relating to research protocol issues;
• Superior organizational, analytical, time management, multi-tasking and interpersonal communication skills required;
• Excellent verbal and technical writing skills and proficient use of computer and relevant software and database applications (IRB Software, MS Word, PowerPoint, etc.).
• CERTIFICATIONS:Certified IRB Professional (CIP) required (or will be required within 1 year of employment) and Clinical Research Coordinator (CCRC)

Preferred Qualifications:

• Clinical Research Coordinator (CCRC) preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.92 - $108,675.87 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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