Scientific Program Analyst

GAP Solutions, Inc.; Rockville (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

GAP Solutions, Inc. seeks a Scientific Program Analyst to support extramural research initiatives through data-driven analysis, portfolio management and program evaluation for the NIH’s NIMH.

You will conduct literature searches, organize data, prepare presentations and dashboards, track milestones, and coordinate meetings with investigators and staff to inform strategic decisions and advance program goals.

Responsibilities

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
• Track project progress and provide regular reports.
• Work products and documents related to conducting scientific portfolio analyses, literature reviews, and data synthesis to support extramural research activities.
• Work products and documents related to developing presentations, graphs, spreadsheets, dashboards, and data visualizations for program reporting, scientific meetings, and leadership briefings.

Job description

Position Objective:

The Scientific Program Analyst supports extramural research initiatives through data-driven analysis, portfolio management, and program evaluation to advance organizational priorities; conducts data collection and reporting to assess program effectiveness, inform strategic decision-making, and supports the development and coordination of research programs for the National Institute of Mental Health (NIMH) within the National Institutes of Health.

Duties And Responsibilities

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
• Attend meetings, training and conferences in support of program initiatives.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant
• lists, handouts, emails, thank you letters and reports.
• Plans, organizes and participates at a senior level in technical meetings and consultations.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Prepare and give formal presentations for division leadership and other interest groups.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information. 5
• Analyzes existing scientific programs and makes recommendations for improvement.
• Conduct project close out reviews to reflect on current processes and identify areas for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Identify needs for and develop new formats and databases for reporting program management and budgetary data.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement. 4
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency. 3
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Develops and prepares various scientific reports.
• Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
• Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
• Maintain and distribute scientific papers relevant to specific programmatic needs.
• Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary ofgoals and scope, milestones and go/no go decisions points. 2
• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
• Provide project planning and project management strategies to efficiently approach complex tasks.
• Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gap in the portfolio, and assemble data on areas of scientific interest. 1
• Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
• Troubleshoot and resolve operational problems related to clinical research protocols.
• Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
• Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
• Establish and maintain data analytics tools for analysis.
• Work products and documents related to conducting scientific portfolio analyses, literature reviews, and data synthesis to support extramural research initiatives and program evaluation activities.
• Work products and documents related to developing presentations, graphs, spreadsheets, dashboards, and data visualizations for program reporting, scientific meetings, and leadership briefings.
• Work products and documents related to tracking project milestones, action items, deliverables, and program progress through maintenance of databases, spreadsheets, and project management tools.
• Work products and documents related to supporting the planning, coordination, and evaluation of scientific programs, research initiatives, workshops, and strategic activities, including development of recommendations and process improvement strategies.
• Work products and documents related to preparing scientific and technical reports, analytical summaries, briefing materials, and other programmatic documentation for leadership, stakeholders, and extramural research activities.