School Secretary - Operations

Legacy Traditional School - San Tan; United States; Presencial; USD 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Industry pay and rewards

Referral bonuses

Paid time-off

Health benefits

Dental coverage

Vision coverage

Onsite childcare discount

Tuition reimbursement

Training and mentoring

Career growth

Descripción de la vacante

Legacy Traditional Schools seeks a friendly front desk administrator to support daily office operations, greet visitors, screen calls, and ensure smooth campus communications.

You will assist with sign-in/out, coordinate events, manage schedules, and handle routine accounting duties with accuracy and discretion. This full-time on-site role requires strong communication and organizational skills across a busy school environment.

Formación

• High School diploma or equivalent.
• Two or more years’ experience in a school or clerical field.
• Excellent verbal and written communication skills.

Responsabilidades

• Screen calls and provide information regarding policies or procedures.
• Greet visitors and verify access via security system.
• Maintain positive interactions with students, parents, staff.
• Assist with sign-in/out and data research in systems (Eleyo, Titan, SchoolMint).
• Support administrators with event preparation and materials.
• Manage campus correspondence and calendars.
• Process and reconcile campus orders in a timely manner.
• Maintain purchasing receipts for monthly Workday reconciliation.
• Handle deposits with fidelity and timeliness.
• Draft, edit and proof confidential documents as needed.
• Arrange meetings and campus events.
• Maintain office records and substitute scheduling (AESOP).
• Cover duties as needed and perform other related tasks.

Conocimientos

Communication

Organization

Customer service

Google Suite

Multitasking

Office equipment

Educación

High School diploma or equivalent

Herramientas

Google Suite

AESOP

Workday

Titan

SchoolMint

Eleyo

Descripción del empleo

Ignite your desire to be the best! Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career. At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators’ best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities.

Position Overview

This position is primarily responsible for fulfilling the day to day activities required of the front desk by personally performing the following duties with a focus on maintaining positive relationships with parents, students, and staff.

Essential Functions

• Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures
• Positively and proactively greet visitors upon entry and screen through security system to ensure legal access to student/campus
• Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint)
• Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, creating materials for ceremonies, etc.
• Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email)
• Manage, place, distribute, and reconcile all campus orders in a timely manner
• Maintain purchasing card receipts to perform a monthly reconciliation in Workday
• Complete accounting duties with fidelity and ensure deposits are on time and accurate
• May compose, edit, type, duplicate and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects.
• Make arrangements for meetings, conferences, student photos, student assemblies, etc.
• Maintains accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc.
• When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday
• Covering duties as needed for any staff that are absent as requested by administrator
• Performs other related duties as required by administrator

Knowledge, Skills & Abilities

Education, Licensure, or Certification: High School diploma or equivalent

Work Experience or Related Experience: Two or more years’ experience in a school or clerical field

• Maintain a safe and welcoming front office environment by following Legacy policies
• Excellent verbal and written communication skills with students, peers, administration, and parents
• Positively and proactively collaborate with all school staff and Vertex employees
• Maintain a professional appearance
• Must possess strong communication and organizational skills
• Must demonstrate initiative and the ability to handle multiple tasks simultaneously
• Strong computer skills including Google Suite

Background Checks

The incumbent in this position will be required to pass a criminal history background check. Arizona Employees: Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card. Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

Physical and Travel Requirements / Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. Must have the ability to stand for extended periods of time; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions. This is a year round position and is not exempted from working during school breaks.

Enjoy the benefits of being the best! Education is not a spectator sport, so we encourage you to work hard, learn, have fun, and always do your best. We thrive when cultivating curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents, and communities. Every team member, from our support staff to our leadership team has knowledge to share, skills to teach, inspiration to offer, and a passion for helping others learn and perform their best.

Enjoy industry-leading pay, rewards, referral bonuses and paid time-off. Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority. Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement.

Ignite your desire to be the best! At Legacy Traditional Schools, more than 1,300 of the best educators are changing lives of over 27,000 students every day across Arizona, Nevada, and Texas. Whether you're in the classroom, supporting operations, or leading a campus, you'll make a lasting impact by helping students grow academically and personally. We do things the Legacy way by illuminating our educators' talents, uplifting student success, and fueling our school spirit. Our team rises to the challenge of changing lives through education, cultivating bright, curious minds, and engaging positively with our communities.

The best performers ask others for support. If you need reasonable accommodation with the careers website, application or the hiring process, please contact us at [e-mail] or 480-270-5438.