School Secretary - 12-month position

Appoquinimink School District; Middletown (RI); On-site; USD 80,000 - 100,000; Full time

Job summary

An established educational institution is seeking a dedicated School Secretary for a 12-month position. This role involves providing essential clerical and administrative support to school administrators, ensuring smooth operations within the school environment. The ideal candidate will possess strong interpersonal skills, proficiency in office software, and the ability to handle sensitive information with discretion. Join a vibrant school community where your contributions will directly impact the educational experience of students and support the efforts of dedicated educators. If you are organized, detail-oriented, and passionate about supporting education, this opportunity is perfect for you.

Qualifications

• High School Diploma or GED required; college/business school preferred.
• Excellent interpersonal and communication skills are essential.

Responsibilities

• Provide clerical and administrative assistance to school administrators.
• Maintain calendars, schedule appointments, and manage correspondence.

Skills

Interpersonal Skills

Typing Skills

Computer Skills

Communication Skills

Decision Making

Confidentiality

Education

High School Diploma or GED

Two years of college or business school

Tools

Word Processing Software

Spreadsheet Software

Data Management Software

Computerized Accounting Package

Job description

• Position Type:
  Secretarial/Clerical/Specialist/ Secretary - 12-Months
  
  
• Date Posted:
  12/9/2024
  
  
• Location:
  Lorewood Grove Elementary School
  
  
• Date Available:
  ASAP
  
  
• Closing Date:
  Until Filled
  
  

School Secretary - 12-month position

POSITION OVERVIEW
Under direction of the Building Principal, the Secretary will provide clerical, secretarial, and administrative assistance to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

SALARY RANGE
The salary range for this role can be found in the provided link: Salary Scales

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all the responsibilities or tasks; other work may be assigned when deemed appropriate:

• Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc. Composes correspondence, reports and other written documents.
• Works closely with the Principal and Administrators on various projects and schedules.
• Schedules appointments and maintains up-to-date calendars for administrator(s).
• Opens, sorts, prioritizes mail and other forms of communication and redirects to those who should act and/or should be kept informed of its contents.
• Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• Assists in budget preparation, tracking budgets, invoice payments, and other financial matters.
• Maintains and assumes responsibility of records and files.
• Assumes responsibility for inventory, ordering, and distribution of office and school supplies/equipment.
• Receives, counts, and secures money, and records transactions, as assigned by the administrator(s).
• Develops priorities, methods and procedures for effective performance of duties and office preparation.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs related administrative secretarial duties, as assigned by administrator(s).

MINIMUM QUALIFICATIONS
Below are the qualifications for this position:

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Knowledge and experience with tracking budgets, paying invoices, purchase orders, etc.
• Knowledge of mathematics and bookkeeping methods.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record (school or employment).
• Effective communication skills.

PHYSICAL REQUIREMENTS
The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

PHYSICAL AND ENVIRONMENTAL CONDITIONS
The work of this class is generally performed in a school environment. Work may require the ability to move around the school and office spaces.

PRE-EMPLOYMENT REQUIREMENTS

• All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test.
• Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver’s License), documentation of eligibility for employment in the U.S.A., completion of I-9 form, and completion of paperwork for the Delaware Child Protection Registry.

ADA ACCOMMODATIONS DISCLOSURE
Under the Americans with Disabilities Act (ADA), the Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship.

NONDISCRIMINATION DISCLOSURE
The Appoquinimink School District is an equal opportunity employer that is committed to diversity, equity, and inclusion in its educational programs, services, and activities for all students and employees.

EVALUATION
Job performance will be evaluated by the Building Principal in accordance with established provisions.

APPLICATION PROCESS

• Visit us at https://www.applitrack.com/apposchooldistrict/onlineapp/
• Locate job of interest
• Select apply
• Create a username and password to complete the application. Please keep track of this information so that you will be able to log in and edit or review any applications you submit.