School Secretary

Legacy Traditional School - Chandler; Chandler (AZ); In loco; USD 30.000 - 46.000; Tempo pieno

Vantaggi offerti da questo lavoro

Industry-leading pay

Referral bonuses

Paid time-off

Descrizione del lavoro

Legacy Traditional Schools in Chandler, AZ is seeking a attentive Front Desk Receptionist to support the campus by greeting visitors, screening calls, and providing information on policies. This role emphasizes welcoming environments for students, parents, and staff, and requires accurate data handling in campus systems such as Eleyo, Titan, and SchoolMint.

You will assist with signing in/out students, coordinating meetings, processing mail and orders, and helping the administration with event

Competenze

• High School diploma or equivalent.
• Two or more years’ experience in a school or clerical field.
• Positively interact with staff, students, and parents; maintain a welcoming front office environment.

Mansioni

• Greet visitors and screen calls, providing information on policies and procedures.
• Sign in/out students, support scheduling, and manage data in campus systems (Eleyo, Titan, SchoolMint).
• Coordinate event prep, orders, communications, and campus calendars; manage mail and email correspondence.
• Support administration with meetings, records, and materials; cover duties as needed.
• Maintain accurate office records and assist with data reconciliation and monthly reporting.

Conoscenze

Front desk

Customer service

Communication

Google Suite

Office policies

Formazione

High School diploma or equivalent

Strumenti

AESOP

Workday

Eleyo

SchoolMint

Descrizione del lavoro

POSITION OVERVIEW

This position is primarily responsible for fulfilling the day to day activities required of the front desk by personally performing the following duties with a focus on maintaining positive relationships with parents, students, and staff.

ESSENTIAL FUNCTIONS

• Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures
• Positively and proactively greet visitors upon entry and screen though security system to ensure legal access to student/campus
• Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint)
• Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, creating materials for ceremonies, etc.
• Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email)
• Manage, place, distribute, and reconcile all campus orders in a timely manner
• Maintain purchasing card receipts to perform a monthly reconciliation in Workday
• Complete accounting duties with fidelity and ensure deposits are on time and accurate
• May compose, edit, type, duplicate and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects.
• Makes arrangements for meetings, conferences, student photos, student assemblies, etc.
• Maintains accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc.
• When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday
• Covering duties as needed for any staff that are absent as request by administrator
• Performs other related duties as required by administrator

KNOWLEDGE, SKILLS, & AMABILITIES

• Education, Licensure, or Certification High School diploma or equivalent
• Work Experience or Related Experience Two or more years’ experience in a school or clerical field
• Specialized Knowledge, Skills & Abilities: Positively interact with all staff, students, and parents Maintain a safe and welcoming front office environment by following Legacy policies Excellent verbal and written communication skills with students, peers, administration, and parents Positively and proactively collaborate with all school staff and Vertex employees Maintain a professional appearance Must possess strong communication and organizational skills Must demonstrate initiative and the ability to handle multiple tasks simultaneously Strong computer skills including Google Suite

BACKGROUND CHECKS

• Arizona Employees: Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times
• Nevada Employees: NV Fingerprint Background Check
• Texas Employees: TX Fingerprint Background Check

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. Must have the ability to stand for extended periods of time; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions. This is a year round position and is not exempted from working during school breaks.

• Enjoy industry-leading pay, rewards, referral bonuses and paid time-off.
• Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority.
• Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement.

At Legacy Traditional Schools, more than 1,300 of the best educators are changing lives of over 27,000 students every day across Arizona, Nevada, and Texas. Whether you're in the classroom, supporting operations, or leading a campus, you'll make a lasting impact by helping students grow academically and personally. We do things the Legacy way by illuminating our educators' talents, uplifting student success, and fueling our school spirit. Our team rises to the challenge of changing lives through education, cultivating bright, curious minds, and engaging positively with our communities.

If you need reasonable accommodation with the careers website, application or the hiring process, please contact us at [e-mail] or 480-270-5438.