School Registrar

Vertex Education; Las Vegas (NV); On-site; USD 36,000 - 54,000; Full time

Job summary

Legacy Traditional Schools in Las Vegas seeks a Registrar to manage student enrollment, attendance and records with Power School/Infinite Campus. You will ensure accurate data entry, file maintenance, and timely reporting to the district office.

The role requires attention to detail, proficiency with school databases, and strong communication with families and staff. Previous registrar experience is preferred and a supportive team environment is offered.

Qualifications

• High School Diploma or GED required.
• 2 years of clerical or school setting experience preferred.
• Prior registrar experience preferred.
• Detail-oriented with data management experience.

Responsibilities

• Register and withdraw students using the student information system and enrollment processes.
• Review and file student records, maintain Cumulative Files and grade/attendance data.
• Generate reports and attendance alerts; maintain accurate attendance data.
• Audit attendance daily and prepare report cards by grading periods.
• Support communications with families and district office as needed.
• Assist with back-up planning and cross-training with staff.

Skills

Detail-oriented

Data management systems

Organizational skills

Microsoft Office & Google Suite

Customer service

Communication skills

Adaptability to new software

Education

High School Diploma or GED

Tools

Power School

Infinite Campus

Driveline

Job description

Ignite your desire to be the best!Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career.At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators’ best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities.Position OverviewHours: 7:30am -4pmThe Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. This role is also responsible for accurate student database information and related reports.Essential FunctionsResponsible for the registration and withdrawal of students using registration system and student information system (Power School/Infinite Campus) while following process checklist providedRequests records for new students transferring from other schools and reviews records received, notifying appropriate school staff as neededSend student records to other schools upon request in a timely mannerEvaluates and verifies documentation submitted as required for enrollmentResponsible for the collection and entry of student data into school’s SIS (Power School/Infinite Campus) by importing data from enrollment system or manual entry when neededResponsible for monitoring and verifying enrollments when submitted in SchoolMintGenerates reports, class lists, and enters attendance alertsMaintains office and student cumulative files, keeping records current and following document maintenance guidelinesProcesses any changes to student information in a timely manner following process guidelinesMaintains an orderly, organized, and presentable office spaceMaintains grades and attendance databases and extracurricular activity records for all studentsMaintains database of student schedules, runs schedule reports and adjusts student schedules as necessaryProcesses and maintains daily student attendance records and ensures that all attendance from check in system (Raptor) is accurately reflected in student information systemAudits attendance daily to ensure accurate reportingPrepares report cards by grading periods and sends report cards electronicallyCollects and provides accurate enrollment numbers/information to the district office as requestedProvides information and assistance to new students and their parents, communicates regularly with families navigating the enrollment or re-enrollment processImports student list into Driveline system and prints Driveline signs to distribute to familiesAnswers and distributes phone calls as neededAssists in the preparation of bulletins, school calendars, brochures and other announcementsAttends all required school events as assigned by building administratorGenerates word processing and spreadsheet documentsAssists with the day-to-day operations of the schoolAttends all required trainings (online and in person)Works with building administrator to develop back up plan for any absences and provide any cross training neededKNOWLEDGE, SKILLS, & ABILITIESEducation, Licensure or CertificationHigh School Diploma or GEDWork Experience or Related Experience2 years’ experience in a clerical setting, school setting preferredPrior registrar experience preferredSpecialized Knowledge, Skills & Abilities:D etail- orientedProficient in utilizing data based management system (preferable a student information system such as Power School or Infinite Campus)Excellent organizational and time management skillsProficient computer skills in Microsoft Office and Google SuiteAbility to remain self-directed as well independently seek out answers to questionsExcellent customer service and communication skillsAbility to learn new software programs as neededAbility to constantly review policies and procedures to increase efficiencyAbility to work cooperatively with othersWork Environment and Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.BACKGROUND CHECKSThe incumbent in this position will be required to pass a criminal history background checkEnjoy the benefits of being the best!Education is not a spectator sport, so we encourage you to work hard, learn, have fun, and always do your best. We thrive when cultivating curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents, and communities. Every team member, from our support staff to our leadership team has knowledge to share, skills to teach, inspiration to offer, and a passion for helping others learn and perform their best.Enjoy industry-leading pay, rewards, referral bonuses and paid time-off. Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority. Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement.Ignite your career and apply today!