School Registrar

Claremore Public Schools; Claremore (OK); On-site; USD 32,000 - 46,000; Full time

Job summary

Claremore Public Schools seeks a Registrar to manage school accounting, rosters, and grade card preparation under the building administrator. The role involves handling accounts payable, maintaining records, and assisting in audits to ensure data integrity.

The position requires experience in payroll or accounting, and a high school diploma; an associate or bachelor’s degree is preferred, with familiarity in MAS WenGAGE and Frontline software a plus.

Qualifications

• Experience in payroll, math, accounting, or recordkeeping.
• High school diploma required; higher degree preferred.
• Experience with MAS WenGAGE and Frontline software preferred.

Responsibilities

• Maintain school accounting and bookkeeping records for accuracy.
• Input class rosters and student assignments.
• Develop and distribute student grade cards.
• Prepare accounts payable documentation and correspondence.
• Maintain organized filing and support banking activities.
• Assist in period audits and data reliability checks.

Skills

Accounting

Payroll

Math

Recordkeeping

Office software

Education

High School Diploma

Associate/Bachelor's Degree

Tools

MAS WenGAGE

Frontline

Job description

Registrar

Primary Purpose

Under the direct supervision of the building administrator, to administer the school's accounting and bookkeeping activities, ensuring the accuracy of financial records, maintains and develops class rosters and assignments, assists in the development and distribution of student grade cards, and assists in various administrative and clerical tasks for the school building.

Reports to:

Building Administrator

Essential Functions

• Maintain and monitor schoolrelated accountingactivities, includinginputting andmaintaining data and information into the accounting system regarding account balance and account spendingto ensure records are accurate and up-to-date.
• Input class assignments and rosters for students in classes.
• Complies with reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Composes correspondence as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.
• Maintainsrecords for accurate and up-to-date filing and recordkeeping.
• Assists in banking and other financial transaction activities as required.
• Assists in ensuring the reliability of key operating data through period audits and corrective action..

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the scheduling and accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Knowledge ofaccounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to train and mentor other accounting employees.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.

Qualification Profile

• Any combination of education and experience providing the required skills and knowledge for successful performance.
• Required:Experience in payroll, math, accounting, or recordkeeping.
• Required: High School Diploma
• Preferred: Associate's or Bachelor's Degree
• Preferred: Experience with MAS WenGAGE and Frontline software

FLSA status: Non-exempt