School Receptionist (2025-25 School Year)

Chapel Hill-Carrboro City Schools; Chapel Hill (NC); On-site; USD 30,000 - 50,000; Full time

Job summary

An established educational institution is seeking a dedicated School Receptionist for the upcoming school year. This role is vital in ensuring effective school-public relations through courteous handling of inquiries and visitors. You will assist in managing the school’s business affairs, providing essential technical support, and relieving staff of clerical duties. The ideal candidate will possess strong communication skills and a solid background in data management. Join a supportive environment where your contributions will make a significant impact on the educational experience of students and staff alike.

Benefits

Health Insurance

Paid Holidays

Sick Leave

Annual Leave

Retirement Plan

Qualifications

• Graduation from a two-year college or technical school in a computer-related field.
• Minimum two years of experience with data entry and one year in data management.

Responsibilities

• Serve as the main source of contact in the front office as receptionist.
• Maintain and utilize the web-based student information system.
• Prepare customized reports and databases for local school needs.

Skills

Data Entry

Communication Skills

Typing

Filing

Decision-Making

Interpersonal Skills

Education

Graduation from a two-year college or technical school

Tools

PowerSchool

Job description

School Receptionist (2025-25 School Year) JobID: 5862

• Date Posted:
  4/14/2025
  
  
• Location:
  Culbreth Middle School
  
  
• Date Available:
  08/01/2025
  
  

SALARY: Pay Grade 101 (In accordance to our CHCCS Salary Scales)

BENEFITS: Full benefits including paid holidays, sick leave, annual leave, holiday pay, health insurance and retirement. Local supplement of 5.5% starts the month after completion of first year. State longevity after 10 years of service.

QUALIFICATIONS:

• Graduation from a two-year college or technical school majoring in a computer-related field or administrative office support.
• Minimum two years of experience with data entry.
• Minimum of one year experience in data management or the equivalent of experience with a computer system that requires knowledge of editing and completing source data.
• Typing, filing and other secretarial skills.
• Ability to deal with people in a tactful and effective manner.
• Excellent communication and decision-making skills with the ability to communicate to a wide variety of groups.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

JOB GOALS:

• To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors in the additional role of receptionist.
• To assist in the administration of the school’s business affairs so as to provide the maximum services for the financial resources available.
• To provide dedicated, first-line technical and computer support for the school staff using Power School and any associated modules.
• To assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children.

PERFORMANCE RESPONSIBILITIES:

• Serve as the main source of contact in the front office in the role of receptionist.
• Maintain and utilize the web-based student information system.
• Maintain a working knowledge of student accounting procedures and regulations, source data, and the functionality of electronic student files.
• Prepare customized reports and databases for local school needs.
• Coordinate user security within PowerSchool.
• Maintain records of student withdrawals, including reasons for withdrawal and students’ future plans, and prepare periodic statistical reports (Drop Out Report).
• Maintain exceptional student information.
• Attend conferences and training sessions to develop and maintain a knowledge base of database management and PowerSchool.
• Perform the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Maintain a complete and systematic set of records of all financial transactions of the school.
• Record details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
• Summarize and balance entries recorded in individual journals and ledgers, and transfer data as appropriate.
• Trace errors and record adjustments to correct charges or credits posted to incorrect amounts.
• Compute and record cash receipt summaries.
• Reconcile canceled checks with bank statements and verify bank balance with statements.
• Maintain financial records and complete monthly reports for Finance.
• Perform all bank deposits of school monies and prepare payroll records for employees.
• Responsible for the school’s accounts receivable and accounts payable.
• Maintain stock supplies and order as needed and distribute stock to employees, as requested.
• Maintain student records as shall be required and disseminate copies as requested.
• Greet all visitors courteously, determine their needs, check appointments, and direct and escort them to the proper person.
• Answer office telephone and respond appropriately to requests for information.
• Report immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors.
• Receive and distribute mail to appropriate persons.
• Maintain such records and reports as requested by the principal.
• Perform other duties as assigned by the school principal and/or designee.

PHYSICAL QUALIFICATION: Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion. The ability to lift a minimum of 20 pounds.

TERMS OF EMPLOYMENT: 11-month position; work schedule determined by the Principal.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Services Personnel.