School Procurement Specialist

Esd113; Charlotte (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking a purchasing agent to operate under general supervision, handling procurement of supplies, materials, services, and equipment to ensure optimal price, quality, and timely delivery while complying with laws and board policies.

The role requires an Associate degree and at least three years of purchasing experience, with strong negotiation, vendor management, and ERP proficiency.

Qualifications

• Associate degree in public administration, business administration, or related field.
• Three years of experience in purchasing with increasing responsibility.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Receive and review requisitions received in ERP system for completion, ensuring compliance with all federal, State of North Carolina, and CMBE regulations.
• Create purchase orders, verify information is accurate, and electronically submit purchase orders to vendor.
• Assist in supporting the p-card program including; training, reconciliation, card distribution, etc.
• Provide information and assistance to schools and department employees regarding regulations, costs, descriptions, and availability of items meeting their specifications
• Assist in resolving problems and issues associated with vendors from the initial purchase order phase to final payment of invoice (e.g investigation of complaints regarding shortages, receipt of incorrect or damaged materials, supplies and equipment; obtaining credits for shortages, etc.)
• Review specifications for item(s) requiring quotes/bidding
• Prepare invitations for bid (IFBs), requests for quotes (RFQs), and request for proposals (RFPs) for the district
• Review these documents with other agents or the Procurement Director prior to finalizing; perform comprehensive evaluation of vendors, cost, availability, quality of products, etc.; make necessary awards based on evaluation
• Assist in vendor management which includes assisting with vendor applications and verification
• Interview vendors for sources of supply, prices, product information, new products, standards, and follow-up; selecting vendors based on the best overall value to the district
• Performs related duties as assigned.

Skills

Purchasing procedures

Negotiation

Vendor management

Oracle

Microsoft Office

Communication

Education

Associate degree in public administration, business administration, or related field

Tools

Truist Enterprise P-Card Software

Oracle

Artificial Intelligence software

Job description

Charlotte-Mecklenburg Schools is seeking a purchasing agent to operate under general supervision, handling procurement of supplies, materials, services, and equipment to ensure optimal price, quality, and timely delivery while complying with laws and board policies.

The role requires an Associate degree and at least three years of purchasing experience, with strong negotiation, vendor management, and ERP proficiency.