School Operations Coordinator

KIPP SoCal Public Schools; Los Angeles (CA); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Full-time position with a $21/hourrate

Healthcare premium covered by employer

Life insurance

401(k) with up to 6% match

Voluntary benefits

Generous paid time off (22 holidays)

Job summary

KIPP SoCal Public Schools is seeking a School Operations Coordinator to support day-to-day operations, implement policies, and help build a culture aligned with our core values. You will handle logistics for field trips, events, and supplies, while coordinating facilities, attendance, health services, and family communications.

Ideal candidates bring 2+ years of office experience, strong customer service, and Spanish fluency; associate or bachelor's degree preferred.

Qualifications

• Associate degree or two years of college completed (Bachelor's preferred).
• Spanish fluency (verbal, written) preferred.
• Strong customer service skills is required.
• 2 or more years of full-time working experience in a fast-paced office environment.
• Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting visitors, and handling confidential information.
• Strong organizational and interpersonal skills.
• Ability to work independently and with a team.
• Prior experience working with students in an academic or recreational setting preferred.

Responsibilities

• The School Operations Coordinator will support the school operations team in the day-to-day operations.
• The role will establish policies, systems, and procedures and foster a culture aligned with core values.
• Provide logistical support for field trips and end-of-year activities; assist with events and purchasing of supplies.
• Coordinate facilities requests with janitorial staff and prepare spaces for the upcoming year.
• Support student health services, attendance procedures, and school communications systems.
• Translate and distribute school notices; assist with IEP-related meetings as needed.
• Help manage enrollment processes, lottery communications, and family notifications.

Skills

Spanish fluency

Customer service

Office experience

Organizational skills

Teamwork

Experience with students

Education

Associate degree

Bachelor's degree

Job description

Who We Are

KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free, open-enrollment charter public schools, within 17 Local Education Agencies (LEA), educating more than 10,000 students and supporting 8,300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network, dedicated to meeting the needs of all learners and providing the social, emotional and academic support for success in high school, college, and life.

Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career and beyond—so they can lead fulfilling lives and create a more just world.

What We Do

At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

You Should Apply If

You're passionate about creating a warm and welcoming environment for students and families. You enjoy connecting with people and have a strong knack for detail oriented organization. But in everything you do, you put relationships first. You love building lasting relationships with students, staff and families creating trust, respect, and accountability for the success of our students and our schools.

What You'll Do

• The School Operations Coordinator will support the school operations team in the day-to-day operations. They will have a significant role in creating and implementing policies, systems, and procedures. They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college
• School Systems: Provide logistical support and coordination for field trips and end of year field lessons. Be first responder to teacher calls for support in the classroom. Support planning and execution of school-wide events and fundraisers. Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Assistant School Leader of Operations. Support the School Nutrition Program when needed (e.g. meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection). Support student health services when needed and report major injuries and other school incidents (e.g. administer basic first aid, maintain medication authorization forms and distribute medication, maintain injury reports, and contact parents as necessary). Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance. Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e. School Messenger). Organizes, secures, and maintains a pristine office space and environment
• Facilities Management: Oversees completion of all facilities request submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs. Ensure trash removal/recycling and copier requests are managed efficiently. Assists in preparing facilities for the upcoming school year (e.g. bulletin boards, signage)
• Student, Family, and Staff Relations: Builds relationships with families to keep them well-informed and support their needs. Translates and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins. Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings
• Student Information, Enrollment & Recruitment: Works with Registrar to ensure emergency medical and contact information for all students is up-to-date. Works with Registrar to ensure school has complete and current immunization records for all students. Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community. Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes). Supports the distribution and collection of enrollment packets to families of admitted students

You’ll Be Qualified If You Have

• Minimum of associate's degree or two years of coursework at an institution of higher learning preferred; bachelor's degree preferred
• Spanish fluency (verbal, oral, written) preferred
• Strong customer service skills is required
• 2 or more years of full time working experience in a fast-paced office environment
• Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
• Strong organizational and interpersonal skills
• Ability to work independently and with a team
• Prior experience working with students in an academic or recreational setting preferred

Joining KIPP SoCal Means the Following

• Working at an organization committed to the hard work necessary to ensure education is for liberation
• Spending time with students and families in the best communities of LA, Compton, and San Diego
• Support and care from fellow teachers, administrators, and regional team members
• Ongoing professional development and coaching from a school site manager

Working with Us Means the Following Perks

• Full-time position with a $21/hour rate + a generous benefits package
• 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost
• Employer-paid KIPP SoCal life insurance
• 401(k) plan with up to 6% match by KIPP SoCal
• Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
• Generous paid time off program includes 22 holidays, sick leave, and vacation
• Other great benefits (Flexible spending account, EAP, college tuition benefits program through Guardian Dental plan, etc.)

KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

KIPP SoCal strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, http://www.kippsocal.org/.